CO0419 Procurement of Insurance Policies by Essex County Council
A Tender Notice
by ESSEX COUNTY COUNCIL
- Source
- Find a Tender
- Type
- Contract (Services)
- Duration
- 3 year
- Value
- 5M
- Sector
- BUSINESS
- Published
- 03 Oct 2024
- Delivery
- 01 Apr 2025 to 31 Mar 2028
- Deadline
- 22 Nov 2024 12:00
Concepts
Location
Chelmsford
2 buyers
- Essex County Council Chelmsford
Description
Essex County Council seeks to procure the following Insurance services, through an Open procedure procurement exercise: Lot 1: Property Insurance (comprising buildings and contents that the Council are responsible for and includes maintained schools) Lot 2: Motor Insurance (comprising general fleet and waste vehicles) Lot 3: School Journeys (travel) Insurance (for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel.) Lot 4: Engineering Inspection Insurance (for all relevant plant in ECC buildings and maintained schools.) Each Lot will be awarded to a single supplier for the contract duration. Each contract will be for an initial term of 3 years (commencing 1st April 2025), with an option to extend for up to a further 2 years (12 month increments each). Bidders must also note that the contracts are for provision of Insurance Policy Services only. The Council's broker service is contracted to a third party provider who are supporting this tender procedure.
Lot Division
| 1 | Combined Property Insurance Property insurance for all buildings and contents that the Council is responsible for, including maintained schools (the policy also covers Business Interruption) for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 60:40 basis for price:quality (of which 5% of the quality score will assess social value) in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Award Criteria
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| 2 | Motor Insurance (comprising general fleet and waste vehicles) Motor insurance for vehicles within our general fleet and waste fleet for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 60:40 basis for price:quality (of which 5% of the quality score will assess social value) in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Award Criteria
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| 3 | School Journeys (travel) Insurance School Journey (travel) insurance for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 60:40 basis for price:quality in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Award Criteria
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| 4 | Engineering Inspection Insurance Engineering Inspection insurance services. This is a statutory requirement to comply with Health & Safety legislation. The inspection contract covers all relevant plant in ECC buildings and maintained schools for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 70:30 basis for price:quality in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Award Criteria
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Renewal Options
Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry. Initial contract term will be for 3 years, with option to extend for a further maximum period of 2 years (in one year increments). It is likely that these services will be re-tendered before expiry.
CPV Codes
- 66000000 - Financial and insurance services
- 66515200 - Property insurance services
- 66514110 - Motor vehicle insurance services
- 66514100 - Insurance related to Transport
- 66519200 - Engineering insurance services
Indicators
- Bids should cover one or more lots.
- Bids should cover the whole contract.
- This is a recurring contract.
- Options are available.
- Renewals are available.
- Award on basis of price.
Other Information
For this tender the Authority will be using the ProContract eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications relating to this procurement exercise must be via the portal's messaging system. It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. Please direct all queries through the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council directly via email will be directed to the portal for communications. A registered supplier account is needed to access information, but registration is free of charge. The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with any registration queries. Please direct any technical queries to the helpdesk in the first instance, selecting the Supplier Support option on the home page. The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise.
Reference
- FTS 031622-2024