Two Year Contract for Roof Repair Services and Minor Works

Concepts

• glasgow
• building installations
• roof
• repair and maintenance
• roofing materials
• roof frames
• roof supports
• roof trusses
• timber roof trusses
• roof covering

Location

Cardonald and Pollokshields, Glasgow

Description

Southside Housing Association is procuring a Contract which shall deliver Responsive Maintenance Roof Repair Services and Minor Works throughout the Cardonald and Pollokshields areas of Glasgow. The properties applicable to the Contract are described within Tender Document E Part 1 and Part 2, and it is intended that that one Service Provider will be appointed to deliver all requirements for all properties listed in Tender Document E Part 1 and Part 2 that are located in the Cardonald and Pollokshields areas of Glasgow. The properties are anticipated to include pre-1919 sandstone tenement flats and houses, new build modern housing and flats including multi-storey properties, and post war pre-2000 construction houses and flats. The approximate volume of work and the annual quantity of Responsive Maintenance Roof Repairs and Minor Works is not guaranteed, and may fluctuate depending on the volume of repairs reported by customers of Southside Housing Association during each year of the Contract. Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contract within Glasgow throughout the term of the Contracts. One contractor (the Service Provider) will be appointed to deliver the requirements of Southside Housing Association that are described in the tender documents and the Contract will be executed using the NHF Form of Contract 2011 (Rev 7 :2020) and Version 7.2 of the M3NHF Schedule of Rates The duration of the Contract will be for an initial two-year period with optional 1 + 1 + 1 year annual extensions to the Contract Period up to a maximum duration of five years from the Commencement Date. The complete standard suite of M3NHF Schedule of Rates shall not be applied during the Contract and it is the intention of Southside Housing Association that only the Schedule of Rates stated within ‘Tender Document A – Price Framework – Roofing Repairs’ shall apply during the Contract. Tenderers shall not be held to the standard rates within Version 7.2 of the M3NHF Schedule of Rates and Tenderers may price each item within Tender Document A with complete commercial freedom as they consider appropriate. The rates entered by Tenderers within Tender Document A will be held for one year from the Commencement Date of the Contract and adjusted for inflation within the rules of Clause 9.4 of the Contract Conditions thereafter. Southside Housing Association intend to issue Orders for Responsive Repairs Maintenance works to the Service Provider during the term of the Contract. However, no specific values or any volumes of work are guaranteed to the Service Provider during the term of the Contract.

Total Quantity or Scope

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015

Renewal Options

May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 198000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 198000 GBP

Award Criteria

CPV Codes

• 50700000 - Repair and maintenance services of building installations
• 44112400 - Roof
• 44112500 - Roofing materials
• 44112410 - Roof frames
• 44112420 - Roof supports
• 44112430 - Roof trusses
• 44232000 - Timber roof trusses
• 45261200 - Roof-covering and roof-painting work
• 45261210 - Roof-covering work
• 45261211 - Roof-tiling work
• 45261212 - Roof-slating work
• 45261213 - Metal roof-covering work
• 45261214 - Bituminous roof-covering work
• 45261220 - Roof-painting and other coating work
• 45261221 - Roof-painting work
• 45261400 - Sheeting work
• 45261900 - Roof repair and maintenance work
• 45261910 - Roof repair
• 45261920 - Roof maintenance work

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor. SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Southside Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=780448. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Please refer to Tender Document I 'Community Benefits' provided with the Contract Notice (SC Ref:780448) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=780448