ESCC - HP - SEGfL Software Framework

Concepts

• software package
• lewes
• other framework users
• educational software
• framework user type
• software solutions
• software
• software vendors
• existing software subscriptions
• a software framework

Location

United Kingdom:

Description

The Council / SEGfL are seeking a service provider for a software framework that will offer a range of software solutions to the users of the framework via an online portal. The intended commencement date for the framework is 2nd January 2025, for a period of 3+1 years. The framework will be promoted by SEGfL as a founding member of the National Educational Network (NEN) to over 32,000 educational establishments in the UK. The list of titles is not yet fully determined and will expand over the term of this arrangement. It will be drawn from all categories of software used in educational establishments, local authorities, and VCSE / 3rd sector organisations. This will include, but not be limited to: • Microsoft and other application licensing; • Firewall, Anti-virus and other security software; • Commercial and educational filtering products and licenses; • Educational software; and • Other commercial off-the-shelf (COTS) software; Related services for software purchased under the framework, or software already deployed by a user of the framework will also be made available under this software framework including but not limited to the following: • Support and maintenance; • Renewals of existing software subscriptions; • Software asset management; Hardware and appliances that are required to fully utilise the software will also be made available under this software framework, but only insofar that they are integral to the solution being sought. The main objectives of the framework are: • For users of the software framework to benefit from preferential discounting and pricing that they would otherwise be unlikely able to achieve individually, via the aggregated spend on software by users of the framework; • To provide users with a purchasing website (portal) presenting an appropriate software catalogue based on framework user type, co-branded as a SEGfL service; • The portal to deliver a fast, simple and compliant route for users to direct award orders through; • For the successful supplier to support management of the software framework by suggesting software titles / solutions, negotiating prices and terms with software vendors, marketing the framework to users, managing licences, recording transactions and reporting regularly to the Contracting Authority / SEGfL. Key drivers for this service are: • To save educational establishments and other framework users money through aggregation; • The requirement of educational establishments and other framework users to receive assistance in the complex area of licensing requirements and management;

Total Quantity or Scope

As detailed in the procurement documents.

Renewal Options

The intended commencement date for the framework is 2nd January 2025, for an initial period of three (3) years plus a one (1) year optional extension to be applied from 2nd January 2028.

CPV Codes

• 48000000 - Software package and information systems

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

• To make this software framework and associated supplier portal the online procurement service of choice for educational establishments and other framework users. The Contracting Authority / SEGfL intends that the successful framework supplier shall act with SEGfL members to develop this service with educational establishments and other users. Ideally, the supplier will be accredited by major software houses, experienced in portal management and online sales, have a good track record in marketing to educational establishments and other public sector users and be experienced in tracking and reporting its activities. It is intended that the framework can be utilised by the following entities: Educational establishments listed here: https://get-information-schools.service.gov.uk/Search?SelectedTab=Establishments and updated from time to time Local Authorities including County Councils, City Councils, District Councils, Borough Councils, Unitary Authorities, Metropolitan Districts and London Boroughs listed here: https://assets.publishing.service.gov.uk/media/6401d6a6d3bf7f25f813fc3a/List_of_... and updated from time to time Parish, Community and Town Councils Third Sector Voluntary, Community & Social Enterprises (VCSE) ** PREVIEW NOTICE, please check Find a Tender for full details. ** The value above is the total estimated value of the orders to be let through this framework over the period of the framework. Individual orders placed under this framework will vary in value. There is no guarantee of minimum spend through the framework.