EPP0103 Integrated Recycling, Waste Collection and Street Cleansing Contract

Concepts

• refuse and waste
• clacton on sea
• refuse collection
• street sweeping
• street cleansing services
• abandoned waste
• waste
• waste collection
• street cleansing contract
• complaints street cleansing service

Location

Essex:

Description

Tendring District Council (the ‘Authority’) is seeking to procure the provision of a waste and recycling collection and street cleansing contract.

Total Quantity or Scope

The Tendring District includes the tourist towns of Clacton, Frinton, Walton, Brightlingsea, Harwich and Manningtree. The district's main areas of population being seaside with the Centre of the district being rural. Residential property numbers for Tendring District of approximately 75,210 as of July 2024 with the Councils current local plan target of 550 new build properties per year and for 2022/23 had a recycling rate of 38.60%. With the seafront areas within Tendring attracting tourists and visitors there are very wide seasonal variations in the level of use of the seafront and Town Centre areas by members of the public and in the amount of litter and waste generated. Additionally, every year a number of major public events on parts of the contract area take place which all generate the need for cleaning during and immediately after the event. The successful bidder (the "Contractor") will provide the following services in the delivery of the Contract (the procurement documents provide further information about these elements of the services): Waste Collection and Recycling Services: • Household residual waste collection • Household dry recycling collection • Household food waste collection • Household garden waste collection • Household Bulky waste collection • Commercial Waste and recycling service • Container Management • Assisted Collections • Dry Mixed Recycling treatment / Materials management (The Risk share between the Council and Contractor to be discussed during Dialogue; details can be found in the procurement documents.) • Provide a customer contact centre for first contact enquiries and complaints Street cleansing service: • Mechanical and manual cleansing • Litter bin service. • Subways, footbridges and bridges. • Car park cleansing • Removal of fly-tipped materials and abandoned waste • Dead animals clearance • Seasonal leaf fall management. • Special events cleansing, summer season and night time economy • High speed road cleansing • Dog fouling removal • Seafront and beach area cleansing Other Services: • Provision caged vehicle and resources Provision of compact mechanical high pressure washer for pedestrian areas in Clacton Town Centre The Council owned depot, which is currently utilised by the incumbent contractor for the waste, recycling and street cleansing services will also be offered for use as part of this contract provision. The funding of Vehicles is to be discussed during Dialogue; details can be found in the procurement documents. Following submissions of the completed SQs, the Authority will apply the selection stage criteria, as set out in the procurement documentation. The Authority intends to select three (3) (and no more than four (4)) economic operators to progress from the SQ stage to the Invitation To Participate in Dialogue and Invitation to Submit Detailed Solutions stage. The Authority will then commence dialogue with the Bidders who have passed the SQ Stage and at the conclusion of these dialogue meetings, Bidders will be required to submit their detailed solutions. Following evaluation of detailed solutions the Authority will invite all the Bidders to detailed dialogue sessions. Once the Authority identifies the solution/solutions capable of meeting its needs, dialogue will be concluded and Bidders invited to submit a final tender before a Preferred Bidder is selected that represents the most economically advantageous tender.

Renewal Options

The Contract will be for an initial term of eight (8) years with the option to extend period or any number of periods not exceeding a total of a further eight (8) years.

Award Criteria

CPV Codes

• 90500000 - Refuse and waste related services
• 90000000 - Sewage, refuse, cleaning and environmental services
• 90510000 - Refuse disposal and treatment
• 90511000 - Refuse collection services
• 90612000 - Street-sweeping services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Professional qualifications are sought.

Other Information

Further information in regard to this opportunity can be found in II.2.4) Description of the procurement field). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-sourcing portal (ProContract). Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the e-sourcing portal (ProContract), in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. ** PREVIEW NOTICE, please check Find a Tender for full details. ** TUPE is likely to apply to this procurement. Full details of the scope and requirements for the opportunity will be set out in the tender documentation to be issued by the Authority. The procurement is being managed through the Authority's procurement portal. To be able to access the Selection Questionnaire document and the draft procurement documents, economic operators will need to register their company details on the portal. Interested economic operators are recommended to check that they can access the documents, and any problems should be reported to the helpdesk at https://supplierhelp.due-north.com/. The Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract in respect of this Notice. The Authority further reserves the right to award only part of the opportunity described in this Contract Notice, and/or to omit any part of the Services at any stage and to require bidders to adjust their solutions accordingly. The estimated value at Sections II.1.5 and II.2.6 is for the entire maximum possible contract period of sixteen (16) years. In arriving at the estimated value, the Authority has considered without limitation current value of the services, vehicles, fuel, an allowance for inflation, impact of growth and potential key service change to be permitted under the Contract. The estimated value takes into account indexation of the contract price based upon the most up to date information at the time of publishing this notice, which is anticipated to be a mechanism under the Contract, the specific terms of which are to be further explored through dialogue. The duration provided at Section II.2.7 is for the entire maximum possible contract period. The initial contract period is for eight (8) years but may be extended by up to a further eight (8) years. Vehicles in the fleet are anticipated to be predominantly financed by the Contractor and to be owned by the Authority. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Selection Questionnaire and the procurement process as a whole. Under no circumstances will the Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise. Applicants should note that the procurement documentation provide indicative information of the Authority’s approach in the procurement process at this stage and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documentation and final details and versions will be confirmed to those applicants who are invited to participate in dialogue