Digital Archival Collections 5 group purchasing scheme

Concepts

• bristol
• education and training
• purchased products
• digital
• collective
• purchased
• archival
• collections
• product list prices
• jisc member institutions

Location

United Kingdom:

Description

Jisc has entered into contracts with the following suppliers to provide a Digital Archival Collections group purchasing scheme. This group purchasing scheme has been made available to any supplier that is able to meet the requirements set out below and previously provided within the published PIN. The scope of the DAC group purchasing scheme is an acquisition model offering members automatic discount off product list prices, transparent banded pricing, and increasing discounts based on volume of sales generated.

Total Quantity or Scope

Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, learners and teachers can enjoy access to a wider range of resources and libraries can achieve further efficiencies. https://www.jisc.ac.uk/digital-archival-collections-group-purchasing The digital archival collections group purchasing scheme is designed to leverage the collective purchasing power of institutions and is based on the principle ‘the economy of scale’: That is, the more products purchased per publisher by any institution over the course of an academic year, the lower the price based on preset discount triggers. Digital archival collections can comprise of many forms of digitised materials including, but not limited to, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. Digital archival collections are predominately focused on the arts, humanities, and social science studies. Requirements for eligibility are: 1. Publishers will offer a selection of products relevant to Higher Education Institutions (HEIs) as one off perpetual purchases, eliminating recurrent annual access/platform charges. No on-going or yearly fees are permitted to access the content. 2. Products offered are expected to be fixed/static collections and no new content introduced to the products over time. Additional content may be added to the original product under the following circumstances. Existing content cannot be withdrawn. 3. No further fee will be levied on members who have purchased these content options previously. 4. Publishers will be required to submit pricing in line with the Jisc banding structure that decreases from band 1 – 10 (https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding). 5. All products pricing must start at 20% discount off the list price and then increase the discount in 5% increments to a maximum of 30%. Discounts are triggered by the number of sales across all the products on offer from a given publisher regardless of the band that makes the sale (e.g., 1-4 products purchased by any institution = 20% discount, 5-9 products purchased = 25% discount, 10+ product sales = 30%). Publishers decide how many product sales will trigger each 5% discount increment. 6. . Pricing will be publicly available to view (after authentication) to provide our members with transparency and no need to negotiate. 7. Publishers will be contracted using the Jisc Model License (https://subscriptionsmanager.jisc.ac.uk/about/jisc-model-licence). 8. The scheme runs on a yearly basis, allowing institutions to benefit from the maximum discount reached by the end of each academic year (31 July) 9. Institutions will order products directly through Jisc License Subscriptions Manager (https://subscriptionsmanager.jisc.ac.uk/) and be granted access to the content at point of ordering. 10. Invoices will be issued on completion of order unless specified by the member institution. This may result in a credit note being issued to the institution when the final price for product/s has been calculated after the yearly close of the scheme on 31 July (2025). Jisc/Publisher offers institutions the flexibility to be invoiced at the conclusion of the yearly scheme (31 July). Purchased products will be made available on completion of the order regardless of the invoice option chosen by members. 11. Jisc has undertaken due diligence on suppliers seeking acceptance to the scheme, including reviewing information on financial information, Information Security, Data Protection, Insurances, Modern Slavery. Additional information: The contract value is an estimate based on the aggregate sum of licence fees (in perpetuity) that will be paid to the supplier by Jisc member institutions over the one year term of the contract. Jisc itself makes no payment to the supplier for this service.

Award Detail

Award Criteria

CPV Codes

• 80000000 - Education and training services

Legal Justification

Intellectual Property Rights: The underlying supplies for these contracts are protected by intellectual property rights. This exclusivity means that no other suppliers can legally provide the necessary goods or services without infringing on these rights. Prior Information Notice (PIN): A Prior Information Notice (PIN) was issued to alert market interest and ensure transparency. This notice provided an opportunity for any interested parties to come forward and demonstrate their capability to meet the contract requirements. Transparency and Market Engagement: The issuance of the PIN demonstrates a fully transparent attempt to engage the marketplace. The contracting authority was open to negotiating terms with any capable supplier. Conclusion: Given the protection of the underlying supplies by intellectual property rights and the transparent market engagement through the PIN, the direct award of the contracts without prior publication in the Find a Tender service is justified and lawful under Regulation 32(2)(b)(iii) of PCR 2015. This approach ensures compliance with legal standards while maintaining operational readiness and safety.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **