Financial Management System Migration to Cloud

Concepts

• loughborough
• software package
• information systems
• premise financial management system
• a cloud solution
• the updated cloud offering
• cloud
• financial management system migration
• the universitys existing financial management system
• the cloud

Location

Leicestershire, Rutland and Northamptonshire

Description

This notice covers the University's move from the existing on premise financial management system to a cloud solution.

Total Quantity or Scope

This covers the migration of the University's existing financial management system to a cloud solution. Unit4 made a formal announcement that they were migrating their ERP system to the cloud. The current on-premise solution being provided to the University is no longer going to be available and they have put specific and unmovable deadlines in place to migrate. The University is therefore planning a transition from the Unit4 on-premise solution to the updated cloud offering.

Award Detail

CPV Codes

• 48000000 - Software package and information systems

Indicators

Legal Justification

Unit4 is migrating its on-premise ERP solution to the Cloud, providing their current customers with tight deadlines for which the on-premise solution will no longer be supported. Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity including: Core Financial Processes, Core Accounting, Logistics - Procurement, Sales Orders and Invoicing, Projects, Reporting and Management Information, Data, Research Costing and Pricing. In addition to this there are around 50 integrations and around 150 customisations on the current system. Taking the above into account highlights how the ERP application is business critical IT infrastructure and linked to both staff and student facing activities; it is essential to the running of the University. It is therefore not currently viable in terms of the timescales provided along with the amount of personnel resource and financial budget required, to change the provider of the system. At the present time it would be impossible for the University to procure an alternative economic operator (including thorough analysis of stakeholder requirements, developing a high level solution design, developing a detailed specification, determining procurement strategy, undertaking market assessment, due diligence, going to tender and awarding) followed by the subsequent implementation, provide the full range of services and train all University users. It has been concluded that the timeline does not allow for change without detrimentally impacting the operations of the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The proposed Contract term is 5 years with no further extension options. The planned award date is 17 December 2024.

Other Information

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=907457027 GO Reference: GO-2024124-PRO-28759952