Framework for the Manufacture, Supply and Installation of Bespoke Lock Gates for Basingstoke Canal

Concepts

• lock gates
• winchester
• gates
• basingstoke canal
• canal authority
• canal society volunteers
• canal
• canal society volunteers and manpower services commission job creation
• bespoke lock gates
• the basingstoke canal authority

Location

Installation of lock gates will be required on Basingstoke Canal. Hampshire County Council and Surrey County Council own the Basingstoke Canal, with approximately half each lying within each jurisdiction.

Description

Hampshire County Council (the Authority) invites applications from suitably experienced organisations who wish to tender for the Framework for the Manufacture, Supply & Installation of Lock Gates for Basingstoke Canal. The framework will consist of a single lot covering delivery of all works and supplies in the Framework Specification at Annex 1. The Authority intends to appoint a maximum of 3 suppliers to the Framework. The Framework Agreement is due to commence on 22 April 2025 and will be for a period of 4 years to 21 April 2029. Hampshire County Council will be the lead contracting authority, with the framework available for use by the following contracting authorities: Hampshire County Council and Surrey County Council.

Total Quantity or Scope

The Basingstoke Canal Authority (BCA) (a local Council partnership hosted by Hampshire County Council) (HCC) manages the Basingstoke Canal for HCC and Surrey County Council (SCC) - the owners of the waterway since 1976. The Canal was restored by Countryside Rangers, Canal Society Volunteers and Manpower Services Commission Job Creation workers. They rebuilt the lock gates in a converted workshop using timber supplied by SCC. The BCA was formed in 1990 to manage the restored waterway and initially continued to build the lock gates themselves "in house". In the mid-1990s changes in staffing and the cessation of the "job creation" Apprentices' Scheme led to lock gates being procured externally from specialist suppliers. Since 2016 lock gates have been procured through a multi-supplier framework of oak specialist joiners. Historically, the gates have been delivered to the Canal by the supplier but are moved to site and installed by the Canal Authority staff. Hampshire County Council (the Authority), on behalf of the BCA, intends to establish a multi-supplier framework for the provision of manufacture, delivery and installation of lock gates for Basingstoke Canal, including supporting measurement services.

CPV Codes

• 44212383 - Lock gates
• 03419000 - Timber
• 45421148 - Installation of gates

Indicators

• This is a one-off contract (no recurrence)
• Renewals are not available.
• Professional qualifications are sought.

Other Information

The Authority may enter into Call-off Contracts with a Framework Supplier at any time during the term of the Framework Agreement, up until the date of expiry, by following the Call-off Procedure as detailed in the ITT and the Framework Specification. Call-off contracts will be awarded under the framework following a Cascade approach. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender by no later than 14:00 hrs on 22 January 2025. ** PREVIEW NOTICE, please check Find a Tender for full details. ** Instructions how to download tender documents This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire. Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab. If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account. Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download. How to submit a tender using the In-tend web site: Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required. If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab. Documents must be uploaded using Word/Excel or PDF format. Opting In and Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.