NHS GDPR Compliance Tool

Concepts

• edinburgh
• information technology
• nhs scotland information governance
• nhs scotland information governance business processes
• nhs gdpr compliance tool
• their core compliance activities
• nhs
• tool
• gdpr
• information asset registers

Location

Scotland

Description

Procurement of a GDPR Compliance Tool to support NHS Scotland Information Governance with the delivery of their core compliance activities which include completion and review of Data Protection Impact Assessments, maintenance of Information Asset Registers and Records of Processing.

Total Quantity or Scope

The solution is required to enable NHS Scotland Information Governance to effectively deliver better and more efficient services to their colleagues, their organisation and third parties that they work with. The solution will also provide ease in carrying out the administrative activities, making tasks such as maintaining an archive of past assessments, templates, reporting, import and export of data more seamless, thereby improving NHS Scotland Information Governance business processes.

Renewal Options

The Agreement includes two optional extension periods of 12 months each.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

Estimated Value: The estimated value provided in sections II.1.5 and II.2.6 includes the initial 36 month contract period and the two optional extension periods of 12 months each. Cyber Security: It is a mandatory requirement that Bidders complete and pass a cyber security questionnaire which will be issued by Core to Cloud. Potential Bidders who plan to submit a Tender should, at the earliest possible opportunity, provide the following information to NSS via the PCS-T message board to allow Core to Cloud to issue the questionnaire: - Bidder name - Contact email - Contact telephone number Successful Bidders must take part in the NHS Scotland cyber security monitoring programme. Fair Work Practices: Bidders must describe how they will commit to fair work practices for workers (including any agency or subcontractor workers) engaged in the delivery of the contract as detailed within the ITT. Carbon Reduction: Bidders must provide their Carbon Reduction Plan for the main organisation(s) where the service or systems will be operated from under the Contract. This information will be used to demonstrate that suppliers awarded to public sector contracts are supporting the Scottish ambition of a net zero position by 2040. Scottish Landscape: All Bidders must provide as much of the following information as possible: - number of employees in Scotland. - number and location of any bases in Scotland - total spend in Scotland used to support your business - use of local sub-contractors - rent for office or warehouses - salaries - hotels & transportation - goods/services provided by local businesses - other expenses The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28095. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: It is a mandatory requirement that Bidders agree to support the concept, provision and ongoing development of community benefits provision in relation to this Agreement. Bidders are required to agree to this mandatory requirement. They are also requested to provide a brief summary of the community benefits that have recently been delivered within Scotland, and also what impact and outcomes these have achieved. Bidders are required to summarise any community/social benefits that will be delivered as part of this Agreement if successful, or, alternatively, Bidders confirm that they will engage with the NHS Scotland Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting, and is an approved, compliant route to the realisation of community benefits. For further information please visit: https://www.nss.nhs.scot/procurement-and-logistics/sustainability/access-our-com.... (SC Ref:784857)