Financial Management System Migration to Cloud Solution

Concepts

• liverpool
• software services
• inventory management
• management
• cloud solution
• a vendor managed cloud solution
• the management
• financial management system migration
• system
• cloud

Location

LIVERPOOL

Description

This procurement covers the migration the University's existing on-premise financial management system to a vendor managed cloud solution.

Total Quantity or Scope

The Unit4 system used by the entire university for the management of its finances. The system is essential IT infrastructure which provides accounting functionality which enables budget allocation and management across the whole university. It is also the system that handles all expense claims (staff & students), procurement, accounts receivable (commercial), accounts payable, estates inventory management, research costing & pricing, general ledger and commitment accounting.

Award Detail

CPV Codes

• 72260000 - Software-related services

Indicators

Legal Justification

The University has been a user of Unit 4's on-premise Enterprise Resource Planning (ERP) services for over 10 years. Unit 4 are moving their solution to the Cloud. This is a material change to the current license arrangements with no possibility of extension. Unit 4's systems are: • Performing over 30 functions across the entire University. • Integrated with 10 other systems - each having an implementation phase to ensure integration. As Unit 4's systems are absolutely critical to the functioning of the University, the University is of the view that the Contract cannot be awarded to another economic operator and that therefore, the University's award of this Contract to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 because competition is absent for technical reasons. This is because of: • The near technical impossibility of disintegration with allied systems; • The wholly disproportionate cost of tender preparation and delivery, re-integration of systems and retraining of University operators; • The timelines for migration and discontinued support for the ERP system The proposed Contract term is 3 years with no further extension options. The planned award date is 24th December 2024.