Provision of Specialist Lift Consultancy Services

Concepts

• technical analysis
• lifts
• consultancy services
• optimum lift design strategy
• existing lift modernisation scope documents
• lift designs
• lift modernisation
• specialist lift consultancy services
• parliamentary lift refurbishment projects
• other consultancy activities

Location

Westminster

Description

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (acting jointly) are inviting expressions of interest from suitably qualified organisations wishing to enter into a contract for the provision of specialist lift consultancy services. The appointed Consultant will support the Authority’s Property and Asset Strategy (PAS) team in its role as custodian of the lift engineering infrastructure on the Parliamentary Estate to review and update technical standards and a long-term strategy for lift modernisation. More specifically, the appointed Consultant shall be required to provide specialist services which will include independent advisory support to ensure the viability and quality of lift designs, as well as undertaking other consultancy activities with the view of supporting Parliamentary lift refurbishment projects, which are being delivered in accordance with the RIBA Work Plan 2020.

Total Quantity or Scope

A non-exhaustive list of the services required to be delivered under the contract are summarised below:• Produce lift technical design reviews covering RIBA Stages 2 to 5 inclusive in relation to the Authority’s Lift Refurbishment Programme, as well as work collaboratively with Lift Refurbishment delivery teams and prioritise the works having due regard to Health & Safety and business continuity objectives (as set out within the procurement documents);• Review and develop (if needed) existing lift modernisation scope documents; • Produce feasibility studies to RIBA Stage 1 or equivalent, technical standards and engineering specifications;• Undertake site inspections and witnessing across the Parliamentary Estate as set out within the procurement documents; • Review lift traffic analysis from previous studies and project consultants and where necessary undertake new traffic analysis and propose optimum lift design strategy for the population and use patterns of the Parliamentary Estate; and• Carry out whole of life costing with the view of ensuring that value for money is achieved by taking a holistic approach to design the lifts in relation to each other, traffic flow, building occupants, logistics, fire evacuation strategy, access control and security strategy, environment and sustainability, heritage and conservation and user priorities. The Authority reserves its position as to whether it will (or will not) enter into contractual arrangements. Subsequently, the publication of the procurement documents in no way commits the Authority to enter into any contractual relationship with the Tenderers or any other party.The Authority reserves the right to:- cancel, postpone, suspend or abort the selection and evaluation process at any stage of this procurement in its entirety;- vary the project timetable or procurement process, including without limitation, to introduce further submission requirements; and- amend, vary or digress from the process set out in the procurement documents. In the event of any change to the process, the Authority will inform all Tenderers of the change.The Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The information and/or documents for this opportunity are available on https://atamis-ukparliament.my.site.com/loginInterested organisations must register on this site to respond. The use of the In-tend e-tendering portal is compulsory and will be the main means of communication and exchange of documents between the Authority and prospective Tenderers, although the Authority reserves the right at its sole discretion to communicate and/or exchange documents by other means.Additional CPVs:71310000-4 Consultative engineering and construction services 71321000-4 Engineering design services for mechanical and electrical installations for buildings

Renewal Options

The contract shall be let for an initial term of twelve (12) months with an option to extend (via a Notice to Proceed pursuant to the NEC4 Professional Services Short Contract) for a further period of twelve (12) months, such extension to be exercised at the Contracting Authority’s discretion.

CPV Codes

• 71621000 - Technical analysis or consultancy services
• 42416100 - Lifts

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are available.
• Professional qualifications are sought.

Other Information

The contract shall be let based on the NEC4 Professional Services Short Contract (NEC4 PSSC). The procurement documents shall be made available subject to the return of a duly signed Non-Disclosure Agreement (NDA) template, which can be accessed at https://atamis-ukparliament.my.site.com/loginThe Authority will aim to execute the signed NDAs and share the tender pack with Tenderers who have submitted a duly signed NDA within two (2) working days of the submission date via the message centre of the Authority’s electronic tendering portal Atamis (please refer to above-mentioned address). Suppliers who previously returned a duly signed NDA in response to the Prior Information Notice (reference: 2024/S 000-030708) published on 26th September 2024 in relation to this contract opportunity, will not be required to re-submit a signed NDA. ** PREVIEW NOTICE, please check Find a Tender for full details. ** The Authority will operate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers shall be notified by the Authority as soon as possible after the decision is made as to the reasons why they were unsuccessful. The Public Contracts Regulations 2015 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and Northern Ireland).