Provision of Election Services

A Tender Notice
by ANGUS COUNCIL

Source
Find a Tender
Type
Contract (Services)
Duration
35.5 month
Value
£-£1M
Sector
TECHNOLOGY
Published
01 Apr 2025
Delivery
To 15 Apr 2028 (est.)
Deadline
01 May 2025 13:00

Concepts

Location

Geochart for 3 buyers and 0 suppliers

3 buyers

Description

Angus Council, Dundee City Council and Perth & Kinross Council has a requirement to place a contract with an external service provider or providers for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum. This is to include: 1. Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Packs. 2. Absent Vote Personal Identifier Verification System (PVMS) 3. Printing and Postage of Poll Cards

Lot Division

1 Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers:

The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and refenda (with the exception of scheduled Scottish local government elections which are covered by the Scottish Government Framework Agreement) held during the Contract Period. The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the Contract Period.
2 Absent Vote Personal Identifier Verification System (Postal Vote Managed Service)

A Managed Service to verify absent vote personal identifiers on postal votes
3 Printing and Postage of Poll Cards

The printing of all types of Poll Cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy Poll Card) along with the delivery.
4 Combination of provision for Lots 1, 2 and 3

Combination of provision for Lots 1, 2 and 3

Renewal Options

2 x 12 month renewal options

Award Criteria

Quality 70
price 30

CPV Codes

  • 72140000 - Computer hardware acceptance testing consultancy services
  • 79820000 - Services related to printing
  • 72313000 - Data capture services

Indicators

  • Restrictions apply to the lot award allocation.
  • This is a one-off contract (no recurrence)
  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=794964. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Details on community benefits can be found within the qualitative criteria weighted questions (SC Ref:794964) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=794964

Reference

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