Coastal Partners - Archaeological, Heritage and Associated Services Multi-Supplier Framework Agreement

Concepts

• archaeological services
• coastal partners
• heritage and associated services multi
• portsmouth
• excavation work at archaeological sites
• behalf of the coastal partners
• live coastal partners projects
• heritage
• archaeological sites
• provision of archaeological

Location

Portsmouth

Description

Portsmouth City Council, on behalf of the Coastal Partners, is inviting tenders from suitably qualified and experienced consultants for inclusion onto a multi-supplier framework agreement for the provision of Archaeological and Heritage services. Targeted award is 17th March 2021 and will run for 4 years extendable in increments to a maximum total of 8 years. The estimated value of work in totality that could be let via the framework may range from £250,000 - £750,000. Average call-off values from the framework will be £20,000 - £40,000 and typically between two and three commissions a year. The framework agreement will be established using, in part, evaluation of tenders for the two live Coastal Partners projects:• North Portsea Island Scheme •Langstone FCERM Scheme. The Council will run the procurement procedure in accordance with the Open Procedure as defined within PCR (2015). Deadline for submissions is 12th February.

Total Quantity or Scope

Refer to additional information section.

CPV Codes

• 71351914 - Archaeological services
• 45112450 - Excavation work at archaeological sites
• 71351720 - Geophysical surveys of archaeological sites
• 71351811 - Topographical surveys of archaeological sites

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are not available.
• Award on basis of price and quality.

Other Information

The framework agreement may only be utilised by existing or future members of Coastal Partners and only in relation to the provision of commissions which relate to assets that fall under the ownership of the relevant Council. Membership is open to all UK Contracting Authorities. The Council will run the procurement procedure to the following timetable:• Publication of tender documents: 13.01.2021• Bidders Briefing : 27.01.2021 14:00• Clarification request deadline: 05.02.2021 23:59• Tender return deadline: 12.02.2021 14:00• Interview period: 01.03.2021 - 02.03.2021• Preferred bidders notification: 05.03.2021• Framework / contract award: 17.03.2021The agreement will be let using the Council's standard framework agreement terms with call off contracts let using the NEC4 suite of contracts, predominantly utilising the NEC4 Professional Services Contract in both long form and short form. Call off contracts may be let via direct award or mini-competition, (Call off options set out in tender pack) with the decision on which option to use being at the sole discretion of the Council.The scope of core and non-core services which may be commissioned via the agreement are detailed within the tender pack.It is intended the live projects will be awarded to the highest scoring supplier on an individual project basis. The consultant who achieves the highest score, plus the next ranking successful consultants up to a maximum total number of 4 will be appointed to the framework agreement. Following award of the framework contract, the successful tenderer will be required to start work on Langstone at end of March 2021 and on NPI at start of April 2021.North Portsea Island Scheme - phase 5 (Project 1) - Estimated value of initial work is not expected to exceed £25,000 (up to £45,000 if continued to construction phase). Let under an NEC 4-PSSC. Langstone FCERM Scheme (Project 2) - Estimated value of initial work is not expected to exceed £20,000. (Up to £45,000 if continued to construction phase). Let under an NEC 4-PSSC.The projects will be commissioned in accordance with the fixed fee and rates submitted at tender. In addition to acting as a tender submission element for the purposes of awarding the projects and places on the framework agreement, the rates submitted, allowing for annual inflation, must be honoured throughout the term of the framework agreement on a meet or beat basis in respect of future call offs.