Provision of Waste Collection Services on Behalf of Stratford and Warwick District Councils

Concepts

• stratford upon avon
• household refuse collection
• avon district council
• warwick district council
• leamington spa
• provision of waste collection services on behalf of stratford and warwick district councils
• authorities' current waste collection contracts
• warwick district councils
• refuse collection vehicles
• provision of waste collection services

Location

Warwick and Stratford-upon-Avon districts

Description

Services from 1 August 2022. The initial contract term will be eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract is approximately £7.5 million per annum. The Authorities' current Waste Collection Contracts have been running since 1st August 2008 for Stratford-on-Avon District Council (SDC) and since 1st April 2013 for Warwick District Council (WDC). To replace these contracts the Authorities are looking to collaboratively procure a new joint Waste Collection Contract across the two Districts based on the '123+' waste collection model: 1 - Weekly separate food waste collections 2 - Fortnightly co-mingled dry recycling collections 3 - Three weekly residual waste collections Plus - Fortnightly garden waste collections This procurement will follow the competitive procedure with negotiation in accordance with the Public Contracts Regulations 2015. To provide clarification for tenderers for this contract, a 'Tenderer Clarification meeting' will be held on Wednesday 27th January at 10am. For further information on this event, please register and express interest in this project to view the event details.

Total Quantity or Scope

Stratford-on-Avon District Council and Warwick District Council (The Authorities) are looking to jointly procure a single supplier to provide Waste Collection Services across both districts from 1st August 2022. The initial contract term will be eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract is approximately £7.5 million per annum or £120,000,000 over the maximum 16 year period. The Authorities are intending to tender using the Competitive Procedure with negotiation, resulting in an award of a single contract. This will involve a two stage procurement, with the initial stage being the completion of an SSQ. Following evaluatio of the SSQ, all suppliers that achieve a score of 65% or highler will be invited to tender. Following evaluation of initial tenders, the Authorities reserve the right to award the contract upong initial bids, or progress the top 3 scoring bidders forward to the negotation stage. Only one round of negotiation is planned for this procurement.Contract award is anticipate for October 2021.

Renewal Options

This contract can be extended in period up to 8 years following satisfactory performance in the initial term. An option for the Authorities has been included to enable the purchase and lease back of service vehicles. Whether this option is taken is dependent on whether it is a more cost effective approach than the standard vehicle lease approach asked for within the price schedule.

CPV Codes

• 90511200 - Household-refuse collection services
• 34144511 - Refuse-collection vehicles
• 90500000 - Refuse and waste related services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.