University of St Andrews: Finance and Procurement - Software and Implementation Services

Concepts

• software implementation
• university of st andrews
• guardbridge
• procurement management systems
• implementation services
• procurement software
• functional software system
• procurement management functions
• implementation of new systems
• suitable cloud storage service

Location

UK-St Andrews

Description

Finance and Procurement software and implementation services for the University of St Andrews.

Total Quantity or Scope

Supply, installation, configuration, testing, training, support and maintenance of (replacement) Financial and Procurement Management Systems for the University of St Andrews. Overview of the Contract Requirement: The University of St Andrews is seeking to implement a solution to improve the way we perform our financial and procurement management functions across the University. The objectives of the project are as follows: - To replace and enhance our current operational financial management methods. - To replace and enhance our current procurement management methods. - To replace and enhance our financial planning and analysis methods. - To replace and enhance our pre-award post-award research management methods. - To replace and enhance our staff expenses management methods. - To create business efficiencies through implementation of organisational changes to processes, systems, controls and roles. To satisfy the project objectives the University of St Andrews is seeking to procure and implement a modern and highly functional software system(s). The solution(s) offered may be on-premise or SaaS based solutions. Although the University has a SaaS first policy, offerings will be considered against their life cycle cost, functional, support, ease of use and ease of implementation capabilities. If the offering is SaaS based a suitable cloud storage service must also be offered. These systems are predicted to be in service for a period of around 10 years. Therefore, a suitable support and maintenance package must also be offered. The implementation of new systems to satisfy these objectives is seen as a complicated task. Therefore, the University of St Andrews is also seeking appropriate implementation service consultancy to lead the configuration and implementation of the new system(s). The proposed solution should provide functionality in and/or facilitate the following area: - Strategic financial planning and forecasting (IE, Balance Sheet cashflow, scenario planning modelling) - Budget management (virements, additional budget workflow) - Budget monitoring at all levels (university / school unit / individual budget holder) - Accounts Receivable (tuition fee income generation is out-with scope) - Debt management - Non-invoiced income (e.g. cash sales, online e-sales, grants donations) - Supplier contract and procurement management - Purchasing (PO / non-PO / Corporate Cards) - Staff expenses - Accounts Payable (suppliers, students visitors) - Inventory Management - Capital Project Management - Pre-award research grant application costing management - Post-award research grant management - Endowment donation management - Other funded project management - Key reconciliations including bank reconciliations - Accounting adjustments (journals, recurring journals, accruals, prepayments etc) - Statutory account preparation (Financial Statements, HESA, TrAC, HEBCI, ONS, US GAAP etc) - Tax return preparation (VAT, Corporation tax, Intrastat, EC Sales list if required etc) - Service desk The solution will be required to integrate with multiple specialist operational systems. Further details are available in the SPD Document. And will be required to facilitate payments receipts in multiple currencies in /from global jurisdictions. In the future the University may be interested in extending scope of supply during a future project to include: Human Resource Management functions. The University may also explore future opportunities for shared service provision. In such instances this system would be required to provide support. Contract Award A single or two supply contracts may be awarded that covers software supply, software system support, software maintenance updates and implementation services.

Renewal Options

TBC Please see description of requirement.

CPV Codes

• 72263000 - Software implementation services
• 48440000 - Financial analysis and accounting software package

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are available.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=639845. (SC Ref:639845)