DWP Records Management Services

Concepts

• records management
• dwp records management services
• blackpool
• provision of a records management service
• onsite records management service
• secure removal of confidential waste management
• full file audit of all records
• boxes dwp plans
• dwp record holdings
• usual operational elements of the records management requirements

Location

Description

The purpose is to appoint a single supplier responsible for the provision of a records management service which shall include an onsite records management service. The primary business as usual operational elements of the records management requirements are Intake and return of records storage of records retrieval destruction of records secure removal of confidential waste management and maintenance of records management IT system user support provision of records management consumables As well as the BAU requirements listed the specification also includes the requirement for a full file audit of all records in storage. This will include the validation, reconciliation and consolidation of all items. The successful supplier will be responsible for the provision of a records management service which shall include the requirement to undertake a file audit and consolidation exercise over the contract period to validate the DWP record holdings and manage the space effectively within the Heywood Store. This is to ensure that at the end of the contract term, the boxes DWP plans to transfer to an off site facility are at the optimum capacity and contents are validated as accurate.

CPV Codes

• 79996100 - Records management

Other Information

DWP currently utilise the ONeills system and it's records management IT system and the successful supplier is required to fully manage and maintain the system on behalf of DWP. The supplier will be required to provide a help desk service to answer DWP user enquiries in relation to the records management IT system and other general service enquiries related to the provision of the services. Related notices publish for this exercise. OJEU Contract Notice published on 18/12/20 https://ted.europa.eu/udl?uri=TED:NOTICE:615650-2020:TEXT:EN:HTML Corrigendum to the Contract Notice published in Find a Tender Service on 11/01/20 as below https://www.find-tender.service.gov.uk/Notice/000541-2021