National Framework for Office Equipment

A Modification Notice
by SCOTTISH GOVERNMENT

Source: Find a Tender
Type: Contract (Supply)
Duration: 5 year
Value: £56M

Sector: TECHNOLOGY
Published: 22 Jan 2021
Delivery: To 22 Jan 2026 (est.)
Deadline: n/a

Concepts

Location

Across the geography of Scotland

Geochart for 2 buyers and 7 suppliers

2 buyers

Scottish Government Edinburgh

7 suppliers

Annodata Hemel Hempstead
Apogee Corporation Maidstone
Canon Reigate
Capital Document Solutions Glasgow
Konica Minolta Business Solutions Basildon
Ricoh Northampton
Xerox Middlesex

Description

Modification to extend current framework agreement for the provision of Office Equipment, ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service.

Ammendments to Previous Notice

2. Contract value

GBP 54,000,000 56,000,000

Award Detail

1	Annodata (Hemel Hempstead) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers.
2	Apogee Corporation (Maidstone) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers.
3	Canon (Reigate) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers.
4	Capital Document Solutions (Glasgow) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers. Contractor is an SME.
5	Konica Minolta Business Solutions (Basildon) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers.
6	Ricoh (Northampton) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers.
7	Xerox (Middlesex) National Framework for Office Equipment Reference: sp-16-013 Value: £56,000,000 [share] Awarded to group of suppliers.

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
30100000 - Office machinery, equipment and supplies except computers, printers and furniture
30120000 - Photocopying and offset printing equipment
30121000 - Photocopying and thermocopying equipment
30121200 - Photocopying equipment
30200000 - Computer equipment and supplies
30125110 - Toner for laser printers/fax machines
30232110 - Laser printers
30232100 - Printers and plotters
30232130 - Colour graphics printers
30232150 - Inkjet printers
42962000 - Printing and graphics equipment
48824000 - Printer servers
30121100 - Photocopiers
30121300 - Reproduction equipment
30125000 - Parts and accessories of photocopying apparatus
30192400 - Reprographic supplies
30216110 - Scanners for computer use
32581200 - Fax equipment
50310000 - Maintenance and repair of office machinery
50313000 - Maintenance and repair of reprographic machinery
50313100 - Photocopier repair services
50313200 - Photocopier maintenance services
72228000 - Hardware integration consultancy services
72512000 - Document management services
79131000 - Documentation services
79311000 - Survey services
79311200 - Survey conduction services
79521000 - Photocopying services
79810000 - Printing services
79811000 - Digital printing services
79820000 - Services related to printing
79821000 - Print finishing services
48783000 - Content management software package
48970000 - Print shop software package
42664100 - Fusion equipment for plastics
64122000 - Internal office mail and messenger services
64216120 - Electronic mail services
48780000 - System, storage and content management software package
72212311 - Document management software development services
30124500 - Scanner accessories
30124520 - Scanner document feeders
79999100 - Scanning services
79800000 - Printing and related services
79823000 - Printing and delivery services
79824000 - Printing and distribution services
50314000 - Repair and maintenance services of facsimile machines
48000000 - Software package and information systems
72212318 - Scanner software development services
72212313 - Optical-character-recognition (OCR) software development services

Indicators

Contract modified due to unforeseen circumstances.

Legal Justification

Measures to control and contain the spread of the Covid-19 pandemic are continuing to cause significant disruption for Scottish public sector organisations and office equipment suppliers. Non-critical public sector buildings remain closed as staff continue to work from home and it is uncertain when public sector staff will return to work and at what capacity. This is having a significant adverse effect on framework suppliers’ ability to predict the scale and scope of future demand for equipment and associated services. The extension of the framework for up to 12 months to June 2022 will provide the authority sufficient time to develop documents for the replacement framework and will commence the procurement process at the earliest opportunity taking into account market conditions, the needs of Scottish public sector organisations and the outcome of supplier and stakeholder engagement activities.