Travel Management Services - Y21005

A Tender Notice

Find a Tender
Framework (Services)
4 year
29 Jan 2021
To 12 Mar 2025 (est.)
12 Mar 2021 14:00



West Malling

Geochart for 2 buyers and 0 suppliers

2 buyers


The main purpose of this Framework is to provide a competitively priced, service centred and easy to use online and offline travel booking service. We envisage that this Agreement will be able to provide a place where customers can research, book and manage their travel requirements and any additional supporting services that they may require. We are looking to appoint Supplier(s) that can provide the full range of Services Requirements may include, but not be limited to, the following applications: • Booking Online Offline • Rail Travel Cross Channel Rail Services • Air Travel Domestic, European International • Accommodation • Conference Event Management Planning • Venue Hire • Travel Visa Services • Other associated services

Total Quantity or Scope

NB Tenderers must ensure that Annex H – Education Management Systems Framework Agreement Terms and Conditions and Annex I – Education Management Systems Individual Contract Terms and Conditions are agreed and signed by the appropriate authorised signatory during the Tender process and any queries raised during the clarification process.

CPV Codes

  • 63516000 - Travel management services


  • Bids should cover the whole contract.
  • Renewals are not available.
  • Award on basis of price and quality.

Other Information

This opportunity will be completed via ProContract, a site run by Proactis, the electronic tendering suite of the Kent Business Portal. If you have difficulty in locating this opportunity following download please go to and login using your supplied username and appropriate password. Tenderers must ensure that they maintain their registration to the Portal at all times to ensure that they receive any subsequent mini competition requests. If, at any time, you experience difficulty accessing ProContract please visit the help centre or alternatively contact ProContract on email: or submit a ticket via the supplier support help desk Tenderers should note the following when uploading documents to the ProContract portal prior to submission: A 10 Mb file will take approximately 5 minutes on average to upload on a standard Broadband connection (256 Kbps upload speed). Please take this into consideration when uploading larger files and ensure that you leave sufficient time to complete your submission. Instructions on how to submit your response can be found within the ‘Help’ facility in ProContract. These instructions should be consulted in order to ensure that your response is submitted correctly. The ProContract System maintains a strict audit trail part of which gives detail as to the exact time that a response was uploaded. This audit trail will be used to determine if a tender or mini-competition response is late. Member Authorities that have expressed interest in accessing the Framework Agreement from the outset are: • Brighton and Hove City Council • Buckinghamshire Council • Cambridgeshire Council • Central Bedfordshire Council • Dorset Council • Essex County Council • Luton Borough Council • Milton Keynes council • Northamptonshire County Council • Oxfordshire County Council • Suffolk county Council Other public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, Affiliates and associates of the CBC Group, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. The Framework Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Participating Authorities and Customer’s geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: Scotland: Administered across 32 Council areas. See link: Wales: Administered across 22 Council areas. See link: Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. Channel Islands: EMERGENCY SERVICES: POLICE: National England Northern Island Scotland Wales Isle of Man Channel Islands FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM Channel Islands MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM Isle of Man Channel Islands NHS/HEALTH BODIES AND AMBULANCE SERVICES: England East Midlands Ambulance Service NHS Trust East of England Ambulance Service NHS Trust London Ambulance Service NHS Trust North East Ambulance Service NHS Foundation Trust North West Ambulance Service NHS Trust South Central Ambulance Service NHS Foundation Trust South East Coast Ambulance Service NHS Foundation Trust South Western Ambulance Service NHS Foundation Trust West Midlands Ambulance Service NHS Trust Yorkshire Ambulance Service NHS Trust Northern Island Scotland Wales Isle of Man Channel Islands CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England Scotland Northern Ireland Wales Isle of Man Channel Islands EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales Isle of Man Channel Islands CHARITIES England and Wales Scotland Northern Ireland Isle of Man Channel Islands