Oracle Finance Project

Concepts

• oracle
• information technology
• manchester
• oracle implementation partner
• oracle finance project
• implementation of the oracle financials software
• engineering of core finance processes
• purpose finance system
• oracle financials
• enterprise resource planning

Location

The University of Manchester

Description

We are seeking to appoint an Oracle implementation partner to assist the University to move from version v12.1.3 to v12.2.8 (or later) on 1 August 2022. The project comprises the following elements: — re-implementation of the Oracle Financials software moving from version 12.1.3 to 12.2.8 (or later), — the creation of a new Chart of Accounts, — re-engineering of core Finance processes to support implementation of new chart of accounts, — the redevelopment of interfaces into and out of Oracle Financials, which may be required to support changes to the chart of accounts, — implementation of any required changes to data, data structures and functionality of applications integrated with Oracle Financials, — re-engineering of non-Finance processes to support above change, — consideration of opportunities to configure the software to improve processes and realise demonstrable business benefits.

Total Quantity or Scope

We are seeking to appoint an Oracle implementation partner to assist the University to move from version v12.1.3 to v12.2.8 (or later). The appointment of an experienced partner will ensure the University is fully able to adopt and exploit the opportunities presented from this transition. The University has a clear vision and has identified a range of benefits that it expects to delivery from this project. The partner is expected to understand both of these and ensure that their proposal to support the re-implementation focuses on delivering these as part of the technical solution. Our Vision is to use the Oracle re-implementation to improve the support provided to the University by increasing automation, simplifying and standardising what we do and reducing manual interventions in routine processes freeing up staff time for value added activities. Specifically our vision is to: — to provide the University with a fit for purpose finance system able to meet challenges facing the business, — to improve reporting and controls made possible by a new ledger structure and chart of accounts, specifically: — to enable ‘fit for purpose’ reporting and management information to be produced efficiently, including statistical information, — to enable external as well as internal reporting requirements to be met in an automated way, including VAT and tax reporting, — to enable the business to undertake effective budget and planning activities, including scenario planning and modelling, in an agile manner, — to support budget holders at an appropriate level, e.g. detailed reporting on projects and grants being driven directly to budget holders and PI’s, while heads of cost centres or profit centres receive higher level, regular reporting on their areas to enable effective management of these areas, — to enable better financial management of types of activities, including profitability reporting on courses, accommodation etc., — to achieve improved financial controls by use of automated workflows for approvals and reporting, — to enable efficient, automated transaction processing, — to achieve some consolidation of the IT landscape (including moving from a single company to a multi company configuration) and a reduced number of systems to support resulting in reduced support costs for systems and interfaces and robust, well supported interfaces.

Award Detail

Renewal Options

Option to extend the contract for a further 1 year period.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48451000 - Enterprise resource planning software package
• 72261000 - Software support services
• 48000000 - Software package and information systems
• 72227000 - Software integration consultancy services
• 72266000 - Software consultancy services

Indicators

• Options are available.
• Award on basis of price and quality.

Other Information

The figures given are an estimate only of the total value of the project and should not be taken as a guarantee of income. Estimated value excluding VAT: Range: between GBP 2 500 000 and 4 000 000. All interested candidates should request a copy of the tender pack using the address set out in I.1 above, and before the deadline set out in IV.2.2 The initial contract period is 24 months with the option of a further 12 month period References provided in Section 6 of the SQ MUST be relevant to the value stated in this notice and clearly demonstrate previous experience in the requirements outlined in the tender documentation. All candidates must demonstrate that they have a minimum turnover of £4m and provide evidence to this effect. The University requires the partner to have: • Significant experience of Oracle, ideally experience of 12.2.8, and a track record of assisting organisations with successful system re-implementation’s and; • Significant experience in the modules (as set out in the tender documentation) which are currently in use and which we wish to adopt, and; • Understanding of possible changes to existing business processes associated with the update of the chart of accounts, to allow the university to re-design these in a manner that delivers maximum gains from any change; • Advise on areas where the University lacks existing experience, including: — The best approaches for achieving a multi-company structure and delivering not only effective transactional processing between companies, but single and group entity reporting, including processing the accounting eliminations for simple and more complex transactions; — The best means of ensuring that VAT is accurately captured within the various modules, across the range of our activities to provide confidence and facilitate required reporting; — The set-up and management of fixed assets within the system. — The implementation of planning and budgeting software (e.g. Oracle PBCS) alongside the EBS system in order to maximise the benefits for the University • Advice on configuration of the software to comply with the requirements of the GDPR and exemplify best business practice for data security • Access to the range of experienced and qualified personnel we require to deliver this re-implementation as set out elsewhere in this ITT.