The Preparation and Delivery of the Style Mile Christmas Carnival

Concepts

• glasgow
• event services
• delivery of the style mile christmas carnival
• style mile christmas carnival
• square mile
• glasgow’s style mile
• christmas event
• cultural event organisation
• council serving notice
• annual spend

Location

UK, Glasgow

Description

The council requires to engage an Event Services Company to create, prepare and deliver the Style Mile Christmas Carnival (SMCC). The key objective is that this project will be delivered by an organisation with a strong and demonstrable track record of innovative street arts and parade production. The contract is expected to run for 4 years, commencing 1 February 2021 and ending 31 January 2025. The council will have an option to extend the contract for one period of up to 12 months, which will be exercised by the council serving notice on the bidder in accordance with the council’s terms and conditions.

Total Quantity or Scope

The contract is expected to run for 4 years, commencing 1 February 2021 and ending 31 January 2025. The council will have an option to extend the contract for one period of up to 12 months, which will be exercised by the council serving notice on the bidder in accordance with the council’s Terms and Conditions. The estimated annual spend is GBP 50 000, with a total spend for the delivery of this contract being GBP 250 000 over the length of the contract (4 years + up to 12 months optional extension period). The Style Mile Christmas Carnival heralds the launch of the festive shopping campaign and is an evolving concept. It represents the council’s commitment to develop a retail and community focused Christmas event to launch the busiest shopping period of the year whilst promoting Glasgow city centre’s competitive retail offer. The current Style Mile Christmas Carnival programme involves a range of different activities which take place around the central Carnival Parade — a family focused procession, developed with retailers and community groups. The overall programme includes street entertainment, live music, and other family focused activities. On average, the Christmas Carnival has drawn an additional 20,000 people into the city centre each year. Glasgow’s Style Mile relates to the square mile in the heart of Glasgow’s city centre and is the city’s principal retail area and the UK’s top retail destination outside London’s West End. The Style Mile is a public-private partnership initiative to promote, protect and enhance the city’s retail offering and part of this strategy includes the development of an entertainment programme on the Style Mile which links into the launch of the festive retail campaign. There is no requirement for this contract to be split into lots.

Award Detail

Award Criteria

CPV Codes

• 79952000 - Event services
• 79952100 - Cultural event organisation services

Indicators

• Award on basis of price and quality.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. VI.3) Additional information Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control and Environmental Management Standards or comply with all the questions noted in ESPD Section 4D. Please refer to the ‘ESPD Statements’ document situated within the buyers attachment area of PCS-T. Health and Safety – applicants must complete and return the Health and Safety questionnaire found in the Technical envelope within the PCS Tender Portal. Freedom of Information Act — information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the Technical envelope within the PCS Tender portal (NB the council does not bind itself to withhold this information). Tenderers Amendments — applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Prompt Payment — the successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the Technical envelope within the PCS Tender portal. Non – Collusion — applicants will be required to complete the Non-Collusion certificate contained in the Technical envelope within the PCS Tender portal. Insurance Mandate — all successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and conditions are located within the Buyers Attachment area of the PCS Tender portal. Additional information pertaining to this contract notice is contained within the Invitation To Tender documents and the ESPD Statements document. Applicants must ensure they read these in line with this contract notice. (SC Ref:645629)