Performance Management and Portfolio, Project and Programme Management Software

Concepts

• ruthin
• information technology
• denbighshire county council
• performance management
• software package
• programme management software
• comprehensive software package
• portfolio
• effectiveness of project management
• council members

Location

Denbighshire County Council

Description

Denbighshire County Council requires a single solution which can manage performance and projects within a single portal that also facilitates reporting and monitoring of both. This software package is required to ensure accurate target setting and the consistent recording of achievements to enable monitoring as well as provide visibility of the collective impact across the authority. The comprehensive software package (Performance and Project) is intended to create a more accurate and transparent mechanism for reporting to Council Members and to the general public which will demonstrate the impact of activities and outcomes, assurance for audit purposes and effectiveness of project management. The aim is to have a fully configured and functional system by 23 August 2021

Total Quantity or Scope

All requirements relating to this procurement exercise can be found with the PROACTIS Source to Contract Portal

Renewal Options

This contract will be for a period of 60 months with an option to extend for a further 24 months. A decision on the renewal / extension will be made before the end of the initial 60 month term.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48000000 - Software package and information systems

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Performance considerations apply.
• Award on basis of price.

Other Information

Instructions 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the “Sign Up” button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click “Register” 6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details. 7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click “Complete Registration” and you will enter the Supplier Network page. 14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you. 15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response”, or “Decline” this opportunity Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Details of Community Benefits can be found within the procurement documentation (WA Ref:108996)