Provision of Radionuclide Identification Devices (RIDs) Hardware and Servicing

Concepts

• procurement of handheld radionuclide identification devices
• measuring radiation
• radionuclide identification devices
• part of that hardware support package
• full service support arrangement
• provision of radionuclide identification devices
• additional service support elements
• option of servicing
• hardware
• contamination monitoring devices

Location

United Kingdom:

Description

Procurement of handheld Radionuclide Identification Devices (RIDs) including training, deployment, warranty and an option of servicing and maintenance. The Authority is undertaking this Tender exercise to appoint suitably capable and experienced provider(s) of Radionuclide identification devices (RIDs) and related services. The Authority is managing this Procurement in accordance with its general obligations under the Regulations, and specifically in accordance with the Restricted Procedure under Regulation 28 of The Public Contracts Regulations 2015 (as amended). This Procurement is conducted in two stages requiring those Bidders that were shortlisted at the Selection Stage to respond to this ITT and in compliance of the terms of participation contained herein.

Total Quantity or Scope

The Authority is undertaking this tender exercise to appoint suitably capable and experienced provider of Radionuclide Identification Devices (RIDs). It utilises the Restricted Procedure. a multi-stage procurement process that is intended to short list qualified bidders, who will in turn be invited to tender for the contract opportunity. The objective of the Selection Stage is to assess the responses to the SQ and select Bidders to proceed to the ITT Stage of this procurement. The evaluation panel shall evaluate the SQ responses using the selection criteria set out below and shall draw up a shortlist of up to 5 bidders who will then be invited to tender. The requirement includes the supply of Hardware includes RID and supporting accessories (e.g. as a minimum docking cradle, batteries and cable etc) and the Supporting Software required to use and integrate the RID (e.g. the onboard software and firmware) into the Authority's IT solution. As part of that hardware support package the following is required as standard throughout the length of the Contract: • Availability of parts and spares throughout the life of the product • 1year warranty • Firmware updates on RID and accompanying onboard software where required • Patches, security updates and releases on RID and accompanying software including those required to maintain compatibility with supported operating systems (e.g. Windows, iOS, Android) • Provision of updates and patches to resolve bugs and reported issues • Notification of security vulnerabilities and known issues • Technical support during business hours (9.00 am- 5.00 PM) throughout the lifetime of the product. Bidders are required to be able to offer warranty cover for remaining contract duration (years 2 to 4 with an option to extend for further 2 one-year periods) and the Authority will decide on a year by year basis whether it wants the option for each following year. The Authority is not seeking to include a full service support arrangement at this time outside of the support requirements listed however, subject to review the Authority may, based on budget availability, look to include additional service support elements as an Optional Service, namely First Line Support and Specialist Support(OEM) to ensure the devices are fully supported through life from years 2 or 3 of the contract provision). Subject to confirmation of Authority funds in financial year 22/23, the Authority will determine which elements of support it may request from the winning supplier in future years, once the initial 1st year warranty period expires. Please note that budget listed in this notice include all options listed: extended warranty, OEM support and First Line Support. The Contract will be for the initial term of 48 months period commencing on from the contract Commencement Date, plus the option for the Authority to extend for a further two 12-month periods (one year each time). This procurement is based on the Model Mid-Tier Contract terms customised to suit Authority required governance and procedures.

Renewal Options

Potential for renewals of up to a total of a further 2 periods of 12 months each after the initial 48-month period.

CPV Codes

• 38341000 - Apparatus for measuring radiation
• 38341200 - Radiation dosimeters
• 38341500 - Contamination-monitoring devices
• 38341600 - Radiation monitors

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Economic operators should note that due to the sensitive nature of some of the procurement documentation, certain conditions of confidentiality are required to be signed up to by suppliers before being given access to the SQ/ITT documents. Therefore, Expressions of Interest to participate in this procurement should be made by e-mailing ewa.klimek@homeoffice.gov.uk in the first instance. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The eMail will be processed and then the buyer will enable the supplier to access the procurement online via the eSourcing Portal. The registered user will receive a notification email to alert them once this has been done. Following receipt of an Expression of Interest the Authority will send the Non Disclosure Agreement (NDA) and Ethical Walls Agreement (EWA) to the supplier via eSourcing Portal to complete and upload via the Portal. Once the NDA and EWA have been returned and verified by the Authority, the supplier will be provided with access to the Event on the Jaggaer e-Sourcing Portal. This procurement will be managed electronically via the Home Office’s eSourcing Portal (JAGGAER). To participate in this procurement, participants must first be registered on the eSourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the link ‘To register click here’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (0800 - 1800hrs).