Greater Glasgow Health Board Radiotherapy OMS, TPS and DICOM Archive

A Contract Award Notice
by THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (‘NSS’)

Source
OJEU
Type
Contract (Supply)
Duration
2 year (est.)
Value
£3M
Sector
HEALTH
Published
18 Jun 2021
Delivery
To 18 Jun 2023 (est.)
Deadline
n/a

Concepts

Location

The Beatson West of Scotland Cancer Centre, Gartnavel General Hospital, Glasgow And The Lanarkshire Beatson University Hospital Monklands, Airdrie

Geochart for 2 buyers and 4 suppliers

2 buyers

3 suppliers

Description

Greater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and had a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP). This NHS Requirement included the provision for the purchase of the following Products: Lot 1: Oncology Management System; Lot 2: Treatment Planning System 1; Lot 3: Treatment Planning System 2; Lot 4: Radiotherapy DICOM Archive. Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

Lot Division

1 Oncology Management System

The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230 000 patients, with over 4 000 000 treatment histories, and have the capacity for increases in radiotherapy workload for the next five years. The estimated increase in database growth is 10 GB per annum with accompanying image storage growth of approximately 2TB per annum.
2 Treatment Planning System 1

It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use. Treatment Planning System 1 was intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To that extent the systems required capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation.
3 Treatment Planning System 2

It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use. Treatment Planning System 2 was intended primarily as a dose verification and quality assurance tool. It would perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and off-line verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.
4 Radiotherapy DICOM Archive

It was essential that the DICOM Archive offered provided a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available oncology management systems and treatment planning systems. The need to duplicate or import and export data and images must have been minimised to maximise service efficiency and work.

Award Detail

1 Varian Medical Systems (Crawley)
  • Oncology Management System
  • Num offers: 1
  • Value: £1,284,125
  • Contractor is an SME.
2 Varian Medical Systems (Crawley)
  • Treatment Planning System 1
  • Num offers: 2
  • Value: £1,461,493
  • Contractor is an SME.
3 Oncology Systems (Shrewsbury)
  • Treatment Planning System 2
  • Num offers: 3
  • Value: £295,820
  • Contractor is an SME.
4 Pukka J (Bishops Cannings)
  • Radiotherapy DICOM Archive
  • Num offers: 3
  • Value: £145,080
  • Contractor is an SME.

Award Criteria

NHS Requirement 30.0
Implementation 30.0
Cost 40.0

CPV Codes

  • 33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
  • 33151000 - Radiotherapy devices and supplies

Indicators

  • Award on basis of price and quality.

Other Information

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered. The estimated value referred to in sections II.1.7) and V.2.4) covered the contract duration of all four lots of the agreement. … Tenders for each lot would be evaluated separately and an award for each lot made separately. (SC Ref:657418)

Reference

Domains