Short Duration Vehicle Hire (SDVH)

Concepts

• short duration vehicle hire
• bournemouth
• transport services
• dorchester
• motor vehicles
• full contract duration
• self drive vehicle hire
• vehicle fleet management
• own vehicle
• medium term self-drive vehicle hire arrangements

Location

Dorset and Somerset:

Description

The purpose of this procurement is to establish a Framework Agreement with a single Service Provider for the call off of Self Drive Vehicle Hire to be used by staff of the Participating Authorities. The procurement process is led by Bournemouth Christchurch and Poole Council (BCP) “Lead Authority”, in collaboration with Dorset Council (DC). The Participating Authorities operate their own vehicle fleet to enable delivery of a wide range of services within the Dorset community. There is a requirement to supplement this fleet through short to medium term self-drive vehicle hire arrangements. The Participating Authorities will be the main users of the Framework and the estimated volumes and values of the requirement detailed in the procurement documentation are based on the historical requirements for all these Participating Authorities. The service is required to be available to all the directorates, establishments and departments of the Participating Authorities. This contract may also be accessed by organisations associated with each Council. This includes but is not limited to Poole Housing Partnership Ltd (PHP), Bournemouth Building & Maintenance Ltd (BBML) and Seascape South Limited. Any new companies the Council’s create or Partnerships may also access and use the contract. The length of the contract will be three years with an option to extend a further 1 year (3+1). Therefore if the full extension(s) is taken, then the full contract duration shall be 4 years. The anticipated start date of the contract will be 1 November 2021.

Renewal Options

The initial contract duration is three years, with the option to extend for a further one year (3+1). Therefore if the all extensions were taken, then the full contract duration shall be for four years. The anticipated start date of the contract is 1 November 2021.

Award Criteria

CPV Codes

• 60000000 - Transport services (excl. Waste transport)
• 34100000 - Motor vehicles
• 50111100 - Vehicle-fleet management services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time. The Council reserves the right not to accept tender submissions that are received after the deadline.