Domestic Heating System Servicing, Maintenance, Repairs, and Installations

A Contract Award Notice
by EFFICIENCY EAST MIDLANDS LIMITED

Source
Find a Tender
Type
Framework (Services)
Duration
not specified
Value
£125M-£250M
Sector
INDUSTRIAL
Published
16 Aug 2021
Delivery
not specified
Deadline
n/a

Concepts

Location

North East England:

Geochart for 1 buyers and 23 suppliers

1 buyer

13 suppliers

Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 231 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses: www.westworks.org.uk www.southeastconsortium.org.uk www.advantagesouthwest.co.uk EEM conducted this procurement exercise and have subsequently awarded and entered into framework agreements with contractors for the provision of heating and hot water systems servicing, maintenance, repairs and Installations. A range of fuel types are covered under our framework including but not limited to; gas, solid fuel, oil and renewable heating systems. The framework was tendered and awarded based on the following lots: •Lot 1 - Domestic Heating Servicing, Maintenance, Repairs and Installations • Lot 2 - Commercial Heating Systems - Servicing, Maintenance, Repairs and Installation • Lot 3 - Renewable Heating Systems Servicing, Maintenance, Repairs and Installations • Lot 4 - Heating System Auditing and Consultancy Services Each of the above lots have been split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contracting Authorities who require a single contractor to manage the servicing and/or installation programmes across their domestic, commercial and or renewable heating system stock can compliantly procure a single contractor via EEM0026. Contracting Authorities can use either a Direct Selection or Mini Competition to appoint a contractor and only the Contractors who sit across all the relevant work stream lots and geographical sublots the Contracting Authority is looking to use can participate in the selection process. Please contact EEM for further guidance on the selection process.

Lot Division

1 Domestic Heating Servicing, Maintenance, Repairs and Installations (Lot 1)

Efficiency East Midlands (EEM) carried out this tender exercise on behalf of our membership to establish a Heating and Hot Water Systems Framework. Lot 1 has been created to support Members manage the servicing and maintenance of their domestic property heating systems ensuring compliancy and adherence to servicing cycles. Repairs and emergency callouts will also be covered by this lot. Lot 1 includes the for the supply and installation of new boilers, heating systems, alterations, repairs and full and partial upgrades as required to a range of fuel systems. The following services are not an exhaustive list of services covered by Lot 1. • Basic and comprehensive servicing, maintenance, and repair of domestic heating systems. • Servicing, maintenance, and repair of domestic boilers. • Attendance to break downs and emergency repairs. • Back-up to in-house Gas Team for domestic gas repairs and servicing. • Installation of boilers and heating systems, alterations and full and partial upgrades as required to a range of fuel systems. • Gas safety Inspection and landlords certification. • Any additional elements of work associated with the above listed or relevant to Lot 1. All of the services described above are mandatory elements covered by Lot 1 of the framework and appointed contractors are able to deliver all elements of the works required. Lot 1 is split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors appointed to each sublot can provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Six of the sub regions (Counties) listed for Sublot 2 National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical lots.

Award Criteria
Minimum Framework Requirements Assessment (Pass/Fail) 0
Method Statement Assessment Questions 40%
Domestic Servicing 6.5%
Domestic Heating Installation 8%
Domestic Boiler Installation 8%
Domestic Heating Installation SOR's 5%
Domestic Heating SOR's 5%
Domestic Servicing Scenario's 7.5%
Domestic Installation Scenario's 15%
Call Out Rates 2.5%
Labour Rates 2.5%
2 Commercial Heating and Hot Water Systems (Lot 2)

Lot 2 has been created to support Members manage the servicing and maintenance of their commercial property heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 2 also includes for the supply and installation of new boilers, heating systems in a range of fuel types, alterations, repairs and full and partial upgrades as required, including plant rooms. The following services are not an exhaustive list of services covered by Lot 2. • Basic and comprehensive servicing, maintenance, and repair of commercial heating systems. • Servicing, maintenance, and repair of commercial boilers. • Attendance to break downs and emergency repairs. • Installation of boilers and heating systems, alterations and full and partial upgrades including plant and boiler houses as required, commercial systems will allow for a range of fuel systems. • Gas safety inspection and landlords certification. • Any additional elements of work associated with the above listed or relevant to Lot 2 Commercial Heating and Hot Water Systems. All of the services described above are mandatory elements covered by Lot 2 of the framework and appointed contractors are able to deliver all elements of the works required. Lot 2 is split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors appointed to each sublot can provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Six of the sub regions (Counties) listed for Sublot 2 National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical lots.

Award Criteria
Minimum Framework Requirements Assessment (Pass/Fail) 0
Method Statement Assessment Questions 40%
Commercial Servicing Rates 15%
Commercial Schedule of Rates 15%
Servicing Scenario's 15%
Installation Scenario's 5%
Call Out and Labour Rates 10%
3 Renewable Heating Systems (Lot 3)

Lot 2 has been created to support Members manage the servicing and maintenance of their renewable heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 3 also includes the for the design, supply and installation of new renewable heating systems, alterations, repairs and full and partial upgrades as required. The following services are not an exhaustive list of services covered by Lot 3. • Servicing, maintenance, repair and installation of renewable heating systems including air source and ground source systems, solar pv and thermal systems, combined heat and power generating boilers, biomass and wood burning systems. • Attendance to break downs and emergency repairs. • Heating systems designs, alterations, and full and partial upgrades. • Renewable heat source inspections and reports. • Any additional elements of work associated with the above listed or relevant to Lot 3 Renewable Heating Systems. All of the services described above are mandatory elements covered by Lot 3 of the framework and appointed contractors are able to deliver all elements of the works required. Lot 3 is split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors appointed to each sublot can provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Six of the sub regions (Counties) listed for Sublot 2 National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical lots.

Award Criteria
Minimum Framework Requirements Assessment (Pass/ Fail) 0
Method Statement Assessment Questions 40%
Renewable Heating System Servicing 10%
Renewable Heating System Installations 20%
Renewable Heating System Schedule of Rates 10%
Renewable Heating System Scenario's 15%
Call Out and Labour Rates 5%
4 Heating System Auditing and Consultancy Services (Lot 4)

Lot 4 was tendered with the aim of providing a solution for members requiring audit and consultancy services . The requirements for Lot 4 stated Contractors were required to provide independent validation of a percentage of servicing, repairs and installations carried out by the Contracting Authorities heating contractor. Consultancy across a range of heating system types including technical advice and specification/design consultancy. In addition to audit and consultancy services Lot 4 also provides members with an option for gas safety awareness training and any other gas/heating system training requested for their internal workforce. EEM failed to receive a sufficient number of compliant bids to evaluate and form a framework so we are NOT awarding Lot 4 Audit and Consultancy Services.

Award Criteria
Minimum Framework Requirements Assessment (Pass/Fail) 0
Method Statement Assessment Questions 40%
Auditing and Consultancy Rates 20%
Training 10%
Labour Rates 10%
Scenario 20%

Award Detail

1 Dodd Group Midlands (Telford)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
2 Aaron Services (Basildon)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
3 Liberty Group Investments (Liverpool)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
4 J Tomlinson (Nottingham)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
5 Phoenix Gas Services (Stoke on Trent)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
6 Matthews & Tannert (Nottinghamshire)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
7 UK Gas Services (Leicestershire)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
8 T & S Heating (Nottingham)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
9 Sure Maintenance (Basildon)
  • Domestic Heating System Servicing, Maintenance, Repairs, and Installations
  • Reference: 019991-2021-1
  • Value: £250,000,000 [share]
  • Awarded to group of suppliers.
10 Aaron Services (Basildon)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
11 J Tomlinson (Nottingham)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
12 Sure Maintenance (Basildon)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
13 Phoenix Gas Services (Stoke on Trent)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
14 Dodd Group Midlands (Telford)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
15 T & S Heating (Nottingham)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
16 D & K Heating Services (Sutton Coldfield)
  • Commercial Heating and Hot Water Systems
  • Reference: 019991-2021-2
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
17 Aaron Services (Basildon)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
18 Dodd Group Midlands (Telford)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
19 Phoenix Gas Services (Stoke on Trent)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
20 J Tomlinson (Nottingham)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
21 Low Carbon Exchange (Weston Super Mare)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
22 Vital Energi Utilities (Blackburn)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.
23 Broad Oak Properties (Stoke on Trent)
  • Renewable Heating Systems
  • Reference: 019991-2021-3
  • Value: £125,000,000 [share]
  • Awarded to group of suppliers.

CPV Codes

  • 50720000 - Repair and maintenance services of central heating
  • 09321000 - Hot water
  • 09323000 - District heating
  • 42161000 - Hot-water boilers
  • 42515000 - District heating boiler
  • 44620000 - Central-heating radiators and boilers and parts
  • 45232140 - District-heating mains construction work
  • 45232141 - Heating works
  • 45259300 - Heating-plant repair and maintenance work
  • 45315000 - Electrical installation work of heating and other electrical building-equipment
  • 45331100 - Central-heating installation work
  • 45331110 - Boiler installation work
  • 45332200 - Water plumbing work
  • 50531100 - Repair and maintenance services of boilers
  • 50531200 - Gas appliance maintenance services
  • 71314310 - Heating engineering services for buildings
  • 71321200 - Heating-system design services
  • 39715100 - Electric instantaneous or storage water heaters and immersion heaters
  • 39715210 - Central-heating equipment
  • 50721000 - Commissioning of heating installations
  • 09330000 - Solar energy
  • 42511110 - Heat pumps
  • 45261215 - Solar panel roof-covering work
  • 50511000 - Repair and maintenance services of pumps
  • 79212000 - Auditing services

Indicators

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential value of GBP stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call-off contracts and that the EEM membership may grow over the framework lifetime. This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users: 1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.

Reference

Domains