EA Northern Ireland Substitute Teachers Register solution (NISTR) - Market Information Session – 13 October 2021

Concepts

• information technology
• belfast
• education authority
• northern ireland substitute teachers
• pre market engagement session
• registration of qualified substitute staff
• teachers
• october
• 20th october
• qualified substitute teachers

Location

Northern Ireland:

Description

** This is not a tender exercise by the Education Authority (“EA”) - This is to advertise a Pre Market Engagement session on 20th October 2021 for a potential procurement for a Northern Ireland Substitute Teachers Register solution - Part of the ETS Programme*** The EA is responsible for the delivery of the Education Technology Services (ETS) programme. The goal of the ETS programme is to ensure ongoing provision of high quality, sustainable, core education technology services to schools to meet the current and future needs of school leaders, teachers and pupils, EA and other key stakeholders (i.e. school governors, parents and Department of Education NI). Through the ETS Programme a number of key systems and services currently in situ will be replaced including the Northern Ireland Substitute Teachers Register (NISTR). The potential requirement is for a system/service to: • Manage the registration of qualified substitute staff, their specialisms and real-time availability; • Enable schools to search, and book suitable accredited, vetted, qualified substitute teachers specific to their needs; • Provide electronic payroll updates to payroll function, and reporting to stakeholders; • Provide effective alerts and communications; • Integration with key systems in the ETS IT estate as well as external third parties; and • Provide a suite of static and dynamic reports.

Total Quantity or Scope

• Manage the registration of qualified substitute staff, their specialisms and real-time availability; • Enable schools to search, and book suitable accredited, vetted, qualified substitute teachers specific to their needs; • Provide electronic payroll updates to payroll function, and reporting to stakeholders; • Provide effective alerts and communications; • Integration with key systems in the ETS IT estate as well as external third parties; and • Provide a suite of static and dynamic reports.

Renewal Options

ongoing requirement and will be renewed if the need continues to exist.

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 72212190 - Educational software development services
• 72320000 - Database services
• 72268000 - Software supply services
• 72230000 - Custom software development services
• 72227000 - Software integration consultancy services
• 72250000 - System and support services
• 72222300 - Information technology services
• 72220000 - Systems and technical consultancy services
• 72212422 - Software development services suites
• 72212517 - IT software development services
• 72253200 - Systems support services
• 72223000 - Information technology requirements review services
• 72224100 - System implementation planning services
• 79990000 - Miscellaneous business-related services
• 72263000 - Software implementation services
• 72267100 - Maintenance of information technology software
• 72410000 - Provider services

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

EA would like to invite you to attend a Pre Market Engagement session which is scheduled to take place on 20th October 2021 at 14:00-15:00 (via MS Teams) to provide more detail on our evolving requirements and timescales and most importantly to gain valuable insight and feedback from the market to help inform this project prior to the commencement of a procurement for NISTR. We will also be issuing a Request for Information (“RFI”) document including a questionnaire to suppliers who apply to attend the session and seeking written responses from the market. The RFI contains further details about the potential requirement specifically for NISTR. To attend the session please provide the names, business titles and email addresses of a maximum of 2 people from your organisation who would like to attend to ets.procurement@eani.org.uk Please also send any specific questions that you may have before the session to this email address and the NISTR Project Team will endeavour to answer these questions during the session (if appropriate). ** PREVIEW NOTICE, please check Find a Tender for full details. ** To register on eTendersNI platform please access eTendersNI home page this can be accessed from this link https://etendersni.gov.uk. Help with Registration. Interactive Supplier Help Guides are available from the eTendersNI home page (eTendersNI.gov.uk) to help users navigate the new portal, and these include guides on registration. A telephone help line is available 0800 240 4545 or +44 20 341 14 271 and you can also contact the help desk by email ni-eproc-helpdesk@eurodyn.com. This notice is for information only and its publication does not oblige EA to commence any competitive tender process. All information, including (but not limited to) the description and classification of the requirements, Lots, the CPV codes, and the estimated date of publication of contract notice, is indicative and EA reserves the right to amend it at any time without notice. EA shall not be liable for any costs, expenses or liabilities incurred by those participating in this exercise..