Award of Graduation Venue Hire

Concepts

• other hotel
• pontypridd
• usw
• graduation ceremonies
• viable alternative venue
• award of graduation venue hire
• venues
• number of individuals
• usw’s premises
• south east wales

Location

Wales:

Description

The contract is to host graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022 where there is no viable alternative venue, within South East Wales, located within the region of one of our University campuses (Cardiff, Newport and Pontypridd), to support the number of individuals that are due to be present at these event(s).

Total Quantity or Scope

The contract is to host graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022. These events are usually held at University of South Wales’ premises. However, due to the restrictions imposed in response to Covid-19, graduation ceremonies due to take place in both Summer and Winter 2020 and 2021 could not go ahead. USW is keen to ensure learners, that were awarded during lockdown or the period when restrictions were in place, celebrate their success. Given the number of learners affected during the academic years 2019/2020 and 2020/21, it is not viable for these events to be held at USW’s premises, as there is insufficient capacity. USW has explored venues capable of hosting the number of learners and associated individuals (including representatives from USW) and concluded there is only one provider with sufficient capacity and availability, International Convention Centre (ICC Wales), part of the Celtic Collection and located next to the Celtic Manager Resort in Newport . For these reasons, USW wishes to award a contract directly to International Convention Centre (ICC Wales), to hold the graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022, in accordance with regulation 32(2)(b)(ii) (Use of the Negotiated Procedure without Prior Publication) of the Public Contracts Regulations 2015 (“PCR”).

Award Detail

CPV Codes

• 55130000 - Other hotel services

Legal Justification

The contract is to enable USW to host graduation ceremonies, involving a large number of individuals (an estimated 15,000 awarded students plus their guests. USW’s premises are not sufficient in size to hold the number of people due to be involved in this event(s). Having explored the hospitality market’s offering and availability on the dates of the graduation ceremonies, USW has concluded there is only one provider with sufficient capacity and availability, International Convention Centre (ICC Wales). Save for International Convention Centre (ICC Wales), no other third-party organisation can support USW in hosting the forthcoming graduation ceremonies. For these reasons, USW wishes to award a contract directly to International Convention Centre (ICC Wales), to hold the graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022, in accordance with regulation 32(2)(b)(ii) (Use of the Negotiated Procedure without Prior Publication) of the PCR.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115040. (WA Ref:115040)