BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority

Concepts

• cleaning products
• education authority
• education authority northern ireland
• belfast
• modification of a contract
• materials
• household cleaning articles
• cleaning and polishing products
• delivery of cleaning materials
• cleaning compounds

Location

Belfast

Description

The modification of a contract by Education Authority Northern Ireland (EANI), in respect of the continued provision of a Contract for supply and delivery of cleaning materials to the Education Authority.

Total Quantity or Scope

Supply and delivery of cleaning materials to the Education Authority

Award Detail

CPV Codes

• 39830000 - Cleaning products
• 33741100 - Hand cleaner
• 39224300 - Brooms and brushes and other articles for household cleaning
• 39800000 - Cleaning and polishing products
• 39831240 - Cleaning compounds
• 39831300 - Floor cleaners
• 39831600 - Toilet cleaners
• 39525800 - Cleaning cloths
• 33741300 - Hand sanitizer
• 39224330 - Buckets
• 39831200 - Detergents
• 19640000 - Polythene waste and refuse sacks and bags

Indicators

Legal Justification

The current Contract BSF-18-010 Supply and Delivery of Cleaning Materials for the EANI commenced on the 1 April 2019 total contract value of £2,560,000. The impact of the global COVID-19 pandemic has resulted in an unprecedented uptake in demand for cleaning products which could not have been foreseen by EANI. Modifications were undertaken in September 2020, January 2021 and June 2021 to increase the value of the Contract in total £6,381,000 and the estimated spend until January 2022 is £5,718,388. A further modification will now take place to increase value by £550,000 ie less than 25 percent of the original contract value and extend the contract until 31 March 2022. EA have commenced a procurement exercise for a new contract for the supply of Cleaning Materials and award decision is envisaged in February 2022. This short extension to the contract is to allow evaluation process to be completed, which has taken longer than expected due to the increased number of suppliers who have tendered for the competition. The modification to this Contract is in accordance with Regulation 72(c) of the PCR2-15 in that: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract; (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The contract modification will not be entered into until 7 January 2022.

Other Information

The value of the proposed modification is £550,000 ie less than 25 percent of the original contract value. This is a demand lead contract and the actual expenditure is likely to differ for each Supplier, the overall value of this modification (£550,000) will not be exceeded.