HCC - 01/22 - The Provision of Residual Waste Disposal Services

Concepts

• hertford
• cleaning and environmental
• provision of residual waste disposal services
• household refuse disposal
• waste disposal authority
• tender documents.the service term of the contract
• disposal solutions
• disposal services
• waste disposal
• provision of waste treatment

Location

Hertfordshire:

Description

The Council invites Tenders for treatment and/or disposal solutions for Contract Waste arising in respect of the Hertfordshire administrative area. Depending on capacity offered by Tenderers, the Council may award one or more Contracts in order to provide a total capacity at or around the Council’s Estimated Tonnage Requirement of 260,000 tonnes per annum.

Total Quantity or Scope

The Council is a Waste Disposal Authority ("WDA") pursuant to the Environmental Protection Act 1990. The functions of the Council include managing the disposal of waste pursuant to the Council’s statutory duties and powers as defined in the Environmental Protection Act 1990. This is a procurement for the provision of waste treatment/disposal services (as more fully described in the Invitation to Tender Documents) (the "Services") to assist the Council in carrying out its functions as a WDA.The procurement is for a Contract or Contracts for the provision of Treatment and/or Disposal facilities for an aggregate of up to c. 260,000 tonnes per annum of Contract Waste arising from the Council’s administrative area. In order for the Council to meet its waste disposal and treatment requirement, it may be necessary for the Council to award one or more Contract(s) to one or more organisations. Contracts awarded under this procurement process will be awarded on the basis of the most economically advantageous Tender (or Tenders) from the point of view of the Council and as more fully described in the Invitation to Tender Documents.The Service Term of the Contract(s) will be for the period from and including 1 April 2024 to and including 31 March 2034 (although extensions and the provision of advanced services are possible in accordance with the Conditions of Contract) - see further para II.2.7 (below).Tenderers may submit more than one Tender in accordance with the Invitation to Tender Documents. Subject to very limited exceptions, each Tender will be required to specify a single Delivery Point for relevant loads of Contract Waste.Further details of submitting a Tender (and submitting more than one Tender) can be found in the Invitation to Tender Documents.The terms and conditions of any Contract or Contracts to be awarded as a result of this procurement are set out in the Invitation to Tender Documents.Details of the Council's historical waste arisings are set out in Appendix 3 of the ITT.Organisations should be aware that due to the nature of the Services , any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their Tender(s), where appropriate.

Renewal Options

The Service Term under the Contract(s) will be for the period from and including 1 April 2024 to and including 31 March 2034 (although extensions and the provision of advanced services are possible in accordance with the Conditions of Contract). Advanced services may require Services to be provided from the date of Contract award. Any Contract may be extended for 5 years following 31/03/2034.

CPV Codes

• 90000000 - Sewage, refuse, cleaning and environmental services
• 90513100 - Household-refuse disposal services
• 90514000 - Refuse recycling services
• 90510000 - Refuse disposal and treatment
• 42320000 - Waste incinerators
• 90513000 - Non-hazardous refuse and waste treatment and disposal services
• 90530000 - Operation of a refuse site
• 90500000 - Refuse and waste related services
• 90531000 - Landfill management services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.
• Professional qualifications are sought.

Other Information

Further information regarding this opportunity can be found in section II.2.4.Interested Organisations are invited to "express interest" which will give them access to the full procurement documents in the e-procurement system. Please see section VI.3 for further information.Any questions relating to this procurement must be made via the correspondence area in the e-procurement system, in accordance with the Invitation to Tender Documents and can be addressed to the main contact as shown in the details above. ** PREVIEW NOTICE, please check Find a Tender for full details. ** 1) Capitalised terms used in this contract notice have the meanings set out in the Invitation to Tender Documents.2) Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an e-procurement system which is run by In-Tend.3) To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-procurement system.4) The e-procurement system enables questions and answers to be exchanged via the "Correspondence area". All clarifications that Tenderers may have in respect of the Invitation to Tender Documents, no matter what their nature, must be submitted using this method. All such questions must be received by the Deadline for Clarifications from Tenderers set out in the ITT. For the avoidance of doubt, clarifications received after the specified Deadline for Clarifications from Tenderers may not be answered at the sole discretion of the Council.5) If Tenderers have any comments on the Conditions of Contract/Invitation to Tender Documents or queries concerning Council requirements, then they must raise these as a clarification as early as possible and no later than the specified Deadline for Clarifications from Tenderers in the ITT. If it considers it appropriate to do so, the Council may, but is not obliged to, issue a tender addendum confirming changes to the Invitation to Tender Documents, including the Conditions of Contract and/or Specification and invite Tenderers to tender on the basis of such documents. If no such tender addendum is issued then, as above, Tenders must be made on the basis of the Conditions of Contract and Specification issued.6) If you wish to submit a Tender you must complete and submit all those documents more fully described in the Invitation to Tender Documents by the specified closing date and time. Submissions cannot be uploaded after this return deadline. Tenderers are referred to Appendix 1 (Selection & Evaluation Methodology) of the ITT and the Response Document for further details on how to submit a compliant Tender and how such Tenders will be evaluated.7) Tenderers are advised to ensure they allow sufficient time to submit their Tenders prior to the specified Tender Submission Deadline to ensure any issues with uploading the documents can be resolved before the closing time.8) If you are experiencing problems with the e-procurement system, In-Tend offer a help section which includes a dedicated Support Desk which can be contacted via email support@in-tend.com or telephone +44 (0)114 4070065 for any website / technical questions Monday to Friday 8:30am – 5:30pm.9) Without limiting any other right available to the Council, the Council reserves the right:• to award one or more Contract(s);• to award one or more Contract(s) to a successful Tenderer;• post-award, to direct Contract Waste to any facility it considers appropriate and in any order of priority;• to Deliver Contract Waste as Bulky or Non-Bulky Loads;• not to award Contracts up to the Council’s Estimated Tonnage Requirement in the circumstances described in paragraphs 6.5 and 6.6 of Appendix 1 of the ITT;• to amend or abandon this procurement; and/or• not to award any Contract pursuant to this procurement.10) In accordance with the Conditions of Contract, the Council reserves the right to require a parent company guarantee and/or bond from any successful Tenderer.11) The Council reserves the right to carry out additional financial checks on all Organisations tendering for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under a Contract.