One HMG Movement of Personal Effects

Concepts

• employee relocation
• fcdo
• hmg movement of personal effects
• movement of personal belongings
• satisfactory removal of the personal effects
• personal effects
• hmg
• relocation services
• home office
• unaccompanied air freight

Location

United Kingdom: The contract will be delivered globally

Description

The requirement is for the Provision of Heavy Baggage, Unaccompanied Air Freight (UAF) and Car Freight to the Foreign, Commonwealth and Development Office and Partner's Across Government (PAG's). See II.2.4 below for further information

Total Quantity or Scope

This requirement details the current Foreign, Commonwealth and Development Office (FCDO) and Partners across Government (PAGs) (collectively known as the Authority) requirements for the movement of personal belongings and vehicles between specified establishments in the UK and Overseas. The contract will be open for all UK Government departments and regional assemblies to join. An indicative list of these are below : Foreign, Commonwealth & Development Office (FCDO), FCDO Services (FCDOS), British Council, Department for Transport, Home Office (HO), Home Office - Border Force, Home Office – Counter Terrorism Unit , Medical Research Council, National Crime Agency (NCA), Crown Prosecution Service (CPS), Welsh Government, Metropolitan Police, Department for Environment Food and Rural Affairs (DEFRA), Department of Work & Pensions, HM Treasury, HMRC, Ministry of Justice, NI Government, Public Health England (PHE), Scottish Government, UK Research & Innovation (UKRI) ,Department for Business Energy & Industrial Strategy (BEIS), Office of National Statistics (ONS), House of Commons, Defence Academy, CEFAS, Food Standards Agency, Intellectual Property Office (IPO) and the Department for Health. The contractor should be aware that not all departments will join the contract from 1st September 2022; some may join at a later date. Departments joining at a later date will benefit from the agreed contracted rates. Each PAG will be responsible for payments to the contractor in relation to services used under the contract by its employees. The Authority is responsible for the provision of a variety of services to support the postings of HMG staff including Diplomatic Staff overseas. This includes the movement of personal belongings and vehicles to and from overseas Posts. The Contractor will provide the comprehensive services necessary for the safe, expeditious and satisfactory removal of the Personal Effects, UAF and Personal Vehicles sent by the Authority, by airfreight, road and sea freight from the UK to Posts, from Posts to the UK and from Posts to other Posts in accordance with the rules and regulations set out in the relevant PAG/FCDO Guidance. The estimated moves annually in each category are: Personal Effects 1200 - 2200 UAF 800 - 1800 Personal Vehicles 0 - 120 These figures may be subject to change. All organisations post officers abroad in different ways and at different times. This will provide a challenge for the Contractor in the provision and delivery of the movement of personal effects. The need to manage individuals who travel abroad at short notice combined with the requirements of families posted to remote diplomatic missions will provide the Contractor with an exciting opportunity to develop a high quality and effective level of service.

Renewal Options

2 x 12 month optional extensions available after the initial contract period

Award Criteria

CPV Codes

• 79613000 - Employee relocation services
• 98392000 - Relocation services

Indicators

• An E-Auction may be used.
• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The contract period is for an initial 3 years, with an optional extension of up to 24 months. Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link. URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_6341 and itt_4660 If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the “Click here to register!” button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO’s e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO’s e-procurement portal, JAGGAER ONE.