Accounting Services Programme (ASP)

Concepts

• accounting services programme
• bangor
• information technology
• northern ireland government departments
• public prosecution service
• maintenance services
• information technology consultancy services
• continuity of services
• asp
• continuity of essential services

Location

Northern Ireland

Description

The Accounting Services Programme ("ASP") is complex large scale contract which migrated all Northern Ireland Government Departments, the Northern Ireland Office, the Public Prosecution Service, a non-ministerial Department and a number of their Agencies and other bodies ; to a common accounting system. The contract covers, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products. This modification will extend the existing contract for an initial period of 36 months with potential to extend for a further period of up to 24 months.

Total Quantity or Scope

This is a contract modification , extending the contract term of the current Accounting Services Programme contract. The estimated value is 26 million GBP and this will be the maximum expenditure under the modification. This contract extension is required to ensure continuity of services whilst this complex, transformational project is competitively tendered. The Accounting Services Programme ("ASP") migrated all of the Northern Ireland Government Departments , the Northern Ireland Office , the Public Prosecution Service and a number of their Agencies and other Bodies to the common accounting system. The contract covers, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products. Additional information: This is a modification of the current contract to ensure continuity of essential services whilst the new competitive process is undertaken.The estimated value is 26 million GBP and this will the maximum expenditure under the modification, 50% of the original contract value.

Award Detail

Renewal Options

The period of the modification / extension is three years with the potential to extend for a further period of up to 24 months. Given the complexity of this contract , these options are for contingency only ; for example if there is a delay in the implementation or transition to the new solution.

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support

Indicators

• Options are available.

Legal Justification

The Interg8 Programme (formerly the Central Government Transformation Programme) is working towards procuring follow on arrangements for the Department's current Finance and HR/Payroll Shared Services, provided to all Account NI and HR Connect's current customers. This modification to extend the contract is to 'plug the gap' until delivery of the Interg8 solution. There is no option to do nothing nor have a break in service given the criticality, scale and complexity of the services delivered. The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. This contract is being modified in accordance with Regulation 72(1) (b); whereby additional services "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable for economic or technical and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract. The limitations imposed by Regulation 72(1) (b) include that the 50% of the value of the original contract shall apply to the value of each modification. The expenditure of the contract will be closely monitored to ensure strict adherence to the regulatory financial cap and will not exceed 50%.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Integr8 programme (formerly the Central Government Transformation Programme) is working towards procuring follow-on arrangements for the Department's current Finance and HR/Payroll shared services, provided to all of Account NI and HR Connect's current customers. This modification to extend the contract is to 'plug the gap' until delivery of the replacement contract, the Interg8 solution. There is no option to do nothing nor have a break in service given the criticality, scale and complexity of the services delivered. The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. This contract is being modified in accordance with Regulation 72(1) (b); whereby additional services "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable for economic or technical and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract. The limitations imposed by Regulation 72(1) (b) include that the 50% of the value of the original contract shall apply to the value of each modification. The value of this modification will not exceed the 50% cap.