Premises Risk Management System

Concepts

• aylesbury
• software package
• buckinghamshire fire and rescue service
• information systems
• critical systems
• premises risk management system
• managed premises risk management system
• system
• milton keynes fire authority
• bmkfa

Location

Aylesbury

Description

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) awarded a contract on behalf of Buckinghamshire Fire and Rescue Service for a Hosted and Managed Premises Risk Management System. The duration of the contract was for a period of 60 months. The contract solution included the provision of perpetual licences to the Authority to deliver the service providers Solution and Microsoft Dynamics, which remain the property of the Authority for the life of the contract, plus licenses for hardware/operating systems leased by the Authority where the solution is hosted. Licenses are provided for up to 310 concurrent users consisting of 10 professional licenses and 300 basic licenses. The Microsoft Dynamic and Connect licenses are perpetual. The system has been developed in partnership with the service provider in phases across the contract term in conjunction with the integration with other critical systems within the Buckinghamshire Fire and Rescue Service. The project included the implementation of 3 modules; Prevention, Protection, & SSRA, each consisting of a Design, Build and UAT stage. Following the initial project Set-Up and implementation of module 1, the service contract commenced 01 April 2018.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 48000000 - Software package and information systems

Indicators

• Contract modified due to additional needs.

Legal Justification

The Authority is in the process of integration of the premises risk management system with several other critical systems utilised by the fire service to support the SSRA, Prevention and Protection duties and must ensure the continuity of these elements to address the future requirements of an effective and modern fire service including outcomes of the Grenfell enquiry. Due to the significant challenges presented by Covid-19 pandemic and restrictions to normal working practice and continuity of resources provided to the live project it is considered business critical to ensure future continuity of the integrated premises risk management system to support completion of this critical project. The Authority considers that it had a valid "economic reason" for the modification to the contract as there is no realistic scenario in which running a new procurement could have resulted in the Authority achieving better value for money than it would have done by extending the contract.