Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023

A Contract Addendum Notice
by BIRMINGHAM CITY COUNCIL

Source: Find a Tender
Type: Contract (Services)
Duration: 1 year (est.)
Value: ___

Sector: TECHNOLOGY
Published: 07 Apr 2022
Delivery: To 25 Apr 2023 (est.)
Deadline: n/a

Concepts

Location

Birmingham

Geochart for 1 buyers and 0 suppliers

1 buyer

Birmingham City Council Birmingham

Description

The Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.

Ammendments to Previous Notice

2. 11.1.1 Title

Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023 Management Partner(s) (HAF) 2022/23

3. II.1.4 Short Description

The Birmingham City Council requires a new delivery partner(s) is seeking to appoint suitably qualified and experienced provider(s) to develop, mobilise co-ordinate and coordinate manage the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability delivery of funding. the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council’s requirements. The contract Council has split the management of this large-scale programme into the following two lots. The Council will be split into 2 lots: happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale. Lot 1: Overall HAF programme managementLot Programme Management Partner (OPM) Lot 2: Overall management Programme Management of HAF food provision Food and standards:The Standards (FPM)The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.

4. II.2.4 1 Description of the procurement

• End to end project Lot 1: Overall Programme Management Partner (OPM) This Organisation will have overall responsibility for the successful coordination and management of the HAF programme across the city• Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision delivery and effective use of limited resources. standards. • Demand management and supply mapping• Providing assurance of They will be responsible for commissioning the safety and quality standards supply of Activity Provision activity provision to meet the Council’s requirements. • Marketing, communication, They will work closely with the Council and community engagement • Appropriately targeting the wider HAF partnership to shape the programme at to meet the eligible cohort via effective marketing, booking DfE and registration system.• Meeting the DfE’s reporting requirements• Maximising the grant by identifying Council’s requirements and utilising community assets and existing resources, including volunteers• Working in partnership with key stakeholders in the city local needs.

5. II.2.4 2 Description of the procurement

• The logistical Lot 2: Programme Management of Food and Standards (FPM)This Organisation will have overall responsibility for the successful coordination and management of food required for the programme. The OPM will be responsible for managing the FPM to ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The OPM will need to work closely with the FPM to review the food offer available via the Activity Providers, following each grant round and plan for the provision of meals through the central food supply. FPM will be required to commission the local food provider(s) and logistically manage the distribution of the central supply of food to ensure sufficient provision supply. The details of food across these requirements are set out the programme• Providing assurances of the safety and quality standards of all food provision• Procure and manage central food providers in line with the DfE programme and food safety requirements• Ensure that food providers are:o Able to operate during non-term time across Birmingham during the Easter, Summer and Christmas school holidayso Provide meals at a cost of up to £5 ahead per day (inclusive of all costs)o Able to cook and deliver food across Birmingham to leisure centres, youth clubs, schools etco Able to identify and source facilities to store and prepare food in the cityo Provide nutritional advice, food activities and education to families and activity providerso Able to provide healthy food parcels including recipe cards and/or demos corresponding service specification for Lot 2.