NEPO214 Grounds Maintenance, Plant and Handheld Equipment

A Tender Notice

Find a Tender
Framework (Supply)
4 year
08 Apr 2022
To 23 May 2026 (est.)
23 May 2022 12:00




Geochart for 2 buyers and 0 suppliers


The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) will are inviting tenders for organisations to participate in a 48 month Agreement for the supply of Grounds Maintenance Equipment, Plant and Handheld Tools on a purchase or hire (with or without operator) basis. The Agreement will be used by NEPO, and may also be used by all Local Authorities and other contracting authorities located in the United Kingdom. The Agreement will be available to all current and future members of the Procurement Partnership Limited's (TPPL) buying club. A list of TPPL members can be obtained from The Agreement will also be available to all members and associate members of the NEPO. A list of members of NEPO is available here ( and a full list of associate members is available here The opportunity can be accessed via the NEPO eTender system.

Lot Division

1 Grounds Maintenance Equipment
  • Value: £60M

Purchase of variety of grounds maintenance equipment, including but not limited to walk behind mowers, ride on mowers, walk behind / ride-on rollers, tractor driven mowers, utility vehicles / quad bikes, spreaders/sprayers, compact tractors, trailers, woodchippers/shredders, stump grinders, pressure washing machines (including graffiti removal washers) both towed and vehicle-mounted, golf course maintenance equipment (and golf buggies), and equipment associated with bereavement services. All types of agricultural equipment including, but not limited to, combined harvesters, bailers, agricultural trailers, tractors, implements, and attachments may also be purchased. Equipment supplied may include alternatively powered options, as well as innovative solutions, including but not limited to, battery/electric powered and remote controlled/robotic/automated versions. The Lot will also include the options to offer spare parts and maintenance contract services.

2 Plant Equipment
  • Value: £30M

Purchase of a variety of plant equipment including, but not limited to dumpers, loaders, rubber ducks, excavators (compact, mini, midi), tracked excavators, backhoe loaders, wheeled loaders, telescopic handlers. All types of industrial and all-terrain fork lifts to include gas, electric and gasoline. Wheeled excavators, skidsteer loaders and all types of static, mobile and vehicle mounted generators. Access platforms wheel, mechanical and vehicle mounted. Site cabins / buildings / toilets, lighting, static and mobile platforms. Air conditioning and heating units static, both mobile and vehicle mounted. Materials handling equipment. Equipment supplied may include alternative powered options, as well as innovative solutions, including but not limited to, battery/electric powered and remote controlled/robotic/automated versions. The Lot will also include the options to offer spare parts and maintenance contract services.

3 Handheld tools and equipment
  • Value: £10M

Purchase of the full range of handheld tools and accessories (e.g. batteries), including but limited to all electrical and mechanical tools and building or construction tools and equipment (e.g. chainsaws, blowers, strimmers, hedge cutters, rollers, drills, saws, sanders, routers, nail guns etc). The Lot will also include the options to offer spare parts and maintenance contract services.

4 Hire of equipment with and without operator
  • Value: £25M

Hire of all categories and types of equipment offered under lots 1 to 3, and with additional tools/equipment such as access towers, cement mixers, tile saws, dehumidifiers, heaters, lighting, and other equipment that may be required on hire by members, such as welfare/site cabins, traffic management. Certain Grounds and Plant equipment may be hired on a with or without operator basis. Hire may be on a short or long-term basis.

CPV Codes

  • 43325100 - Grounds-maintenance equipment
  • 16000000 - Agricultural machinery
  • 34144000 - Special-purpose motor vehicles
  • 34140000 - Heavy-duty motor vehicles
  • 42415100 - Lifting trucks
  • 42415110 - Forklift trucks
  • 42415200 - Works trucks
  • 42415210 - Works trucks fitted with handling equipment
  • 42415310 - Free-steered vehicles (FSVS)
  • 43200000 - Earthmoving and excavating machinery, and associated parts
  • 43300000 - Construction machinery and equipment
  • 44211000 - Prefabricated buildings
  • 16310000 - Mowers
  • 42650000 - Pneumatic or motorised hand tools
  • 43830000 - Power tools
  • 44511000 - Hand tools
  • 44512000 - Miscellaneous hand tools
  • 45500000 - Hire of construction and civil engineering machinery and equipment with operator
  • 60180000 - Hire of goods-transport vehicles with driver
  • 77111000 - Hire of agricultural machinery with operator
  • 77112000 - Hire of mowers or agricultural equipment with operator


  • Bids should cover one or more lots.
  • Bids should cover the whole contract.
  • This is a recurring contract.
  • Renewals are not available.
  • Award on basis of price and quality.

Other Information

Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System ( and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details: Register.pdf A complete list of permissible users is shown on the NEPO website below: