Digital Evidence Management System (DEMS)

Concepts

• records management
• manchester
• gmca
• digital evidence management system
• dems
• share evidence
• information systems
• system
• database systems
• system, storage and content management

Location

Manchester, M11 2NS

Description

Greater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police, seeks bids from suppliers with experience in delivering a cloud-based Digital Evidence Management System (DEMS) suitable for policing.

Total Quantity or Scope

Greater Manchester Police has a requirement for a Digital Evidence Management System (DEMS) to provide a central, secure, cloud-based (UK) repository for electronically generated evidence, which allows GMP to receive, store, manage, process and share evidence, internally and with other legal bodies such as the Crown Prosecution Service, without the need for portable storage devices. The DEMS will provide several layers of internal and external access restrictions, with an ability for evidence to be uploaded by anyone authorised to do so (including the general public) and then be accessed and processed by approved internal and external users without the need for the evidence to leave the system. Tied to this, the DEMS will provide an audit trail of who, when, what and how evidence has been accessed. The scope of the contract for this service will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the modification of contract provisions of the Public Contracts Regulations (2015). The estimated value described in this Contract Notice is the maximum expected value over the full 7-year term of the contract (including all extensions) and includes any additional functionality which may be added during the contract lifespan.

Renewal Options

There will be an option to extend this contract for a further 4 years, either as a single extension or in increment (as required).

CPV Codes

• 79996100 - Records management
• 48000000 - Software package and information systems
• 48100000 - Industry specific software package
• 48610000 - Database systems
• 48780000 - System, storage and content management software package
• 72212100 - Industry specific software development services
• 72212311 - Document management software development services
• 72212610 - Database software development services
• 72212783 - Content management software development services
• 72300000 - Data services
• 72313000 - Data capture services
• 72317000 - Data storage services
• 72318000 - Data transmission services
• 72322000 - Data management services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.