Provision of Planned and Responsive Maintenance and Minor Works - Armagh M&E Lot 2

Concepts

• belfast
• building construction
• education authority northern ireland
• eani
• respect of the continued provision of contract lot
• minor works
• term service contracts for mechanical and electrical maintenance and minor works
• construction work
• responsive maintenance
• contract lot

Location

Belfast

Description

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of Contract Lot 2: Term Service Contracts for Mechanical and Electrical Maintenance and Minor Works in the old Southern Education and Library Board area, Contract Lot 2 as further described in OJEU Contract Notice and as outlined in the previous VEAT issued on 28 May 2021.

Total Quantity or Scope

Provision of planned and responsive maintenance works for EANI across its property portfolio in the old Southern Education and Library Board area, Contract Lot 2 which includes but is not limited to controlled and uncontrolled schools.

Award Detail

Renewal Options

An extension to 31 May 2023 with the option for EANI to extend at its absolute discretion for an additional period of four months until 30 September 2023 and for a further additional period of four months until 31 January 2024 and for a final further additional period of four months until 31 May 2024.

CPV Codes

• 45210000 - Building construction work

Indicators

• Options are available.

Legal Justification

Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have foreseen, overall nature of the contract is not altered and Modification value is GBP 24 000 000 which does not exceed 50 % of original contract value. This contingency includes sums to permit work in other Lots (as per the contract and Regulation 72 (1) (a)). To secure continuity, Task Orders issued on/after 1 July 2021 as per VEAT (2021/S 105-278042) are adjusted for inflation, calculated with the BCIS Measured Term Contract Updating Percentages. Inflation from mid-point of original contract to 31 March 2021 is: PSA SOR ELEC11 Rate A, Rate B/D/E, Rate C 4.9 pct, 9.2 pct and 8.6 pct respectively, applies to Sections 1, 2, 3, 4 and 5 of Price List; Rate B/D/E applies to Sections 3 and 5; PSA SOR MECH11 Rate A, Rate B/D/E, Rate C 9.8 pct, 6.7 pct and 8.6 pct respectively, applies to Sections 1, 2 and 3; Rate B/D/E applies to Sections 2 and 3; PSA SOR BCE09 8.8pct applies to Section 4 Item OT010.370 to 460. Inflation after 1 April 2021 is changed in BCIS MTC Updating Percentages from 31 March 2021 indices, based on TO issue date/latest published index. For travel expenses for Response Task Orders issued outside of the Lot received on or after 1 June 2022, an additional amount for travel has been included. It is EA’s intention, upon receipt of compelling evidence, to consider the review of certain prices in price lists for specific elements of which impact of inflation is higher than what could have reasonably and diligently anticipated. This includes: Aluminium window systems and associated items comprising glazing, flashings and insulated panels, Aluminium curtain walling and associated items comprising glazing, flashings and insulated panels, Aluminium doors and associated items comprising sidelights and fanlights, Coated macadam roads and pavings and associated items comprising regulating courses, Asphalt roads and pavings and associated items comprising chippings, Proprietary coloured safety sports surfacings (wet-pour) and associated items comprising logos, patterns, graphics. Metal fencing comprising chain link, anti-intruder chain link, steel palisade security, roll-top, rigid mesh panel, steel ball-stop and rotating barrier, and associated items comprising straining posts and single and double gates (excluding work to old fencing) copper cabling comprising HV/LV cables, standard power cables 600/1000V, armoured and armoured: fire resistant, sizes exceeding 500mm² one core, 185mm² two core, 120mm² three core and 95mm² four core (Rate A only) Copper cabling comprising HV/LV cables: standard power cables 1900/3300V, armoured, sizes exceeding 150mm² one core and 120mm² two core (Rate A only) Regulation 72(1)(b) further permits this extension as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued access to EANI schools and facilities and could result in partial/total closure of schools; and (ii) will cause significant inconvenience and duplication of costs. EANI envisages new contract award by 30/09/23.