The provision and support of a Fleet Management System

Concepts

• vehicle fleet management
• stafford
• joint transport dept for both staffordshire police and fire & rescue
• support of a fleet management system
• fleet management system
• management
• information systems
• system management
• stock management
• vehicle fleet support

Location

Staffordshire Police

Description

The Contracting Authority is seeking an OTS comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved -To enable the capture and reporting of whole life operating costs -To facilitate and manage workshop productivity effectively -By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation -Operate in a logical and simple manner, keeping administration low cost, intuitive and effective -By excellent reporting and visibility of data improve operational efficiency and safety. -Meet and exceed the duty of care responsibilities to users -Provide a comprehensive suite of high-level strategic reports -Ability to interface with other systems

Total Quantity or Scope

The Contracting Authority is seeking an ‘Off the Shelf’ comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved. - To enable the capture and reporting of whole life operating costs. - To facilitate and manage workshop productivity effectively. - By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation. - Operate in a logical and simple manner, keeping administration low cost, intuitive and effective. - By excellent reporting and visibility of data improve operational efficiency and safety. - Meet and exceed the duty of care responsibilities to users. - Provide a comprehensive suite of high-level strategic reports which can be drilled down into specific detail, ranging from vehicle availability to stock management and SMR cost to allow for the analysis of efficiency and measurement of productivity. - Ability to interface with other systems (ie. finance, insurance, fuel). - Work with a provider who is continually developing innovative solutions.

Renewal Options

The proposed Contract shall be for an initial period of three years with the option at the discretion of the Contracting Authority to extend for a further three periods of up to twelve months each. Estimated Contract Value has been based on the full six year potential term.

CPV Codes

• 50111100 - Vehicle-fleet management services
• 48000000 - Software package and information systems
• 48781000 - System management software package
• 50111110 - Vehicle-fleet-support services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Estimated values provided relate to the maximum possible duration of the proposed contract, which therefore includes the optional extension period.