2122-28-FDR-LW Programme and Project Support Partner

Concepts

• sheffield
• construction services
• ppsp
• programme of works
• tender reference 2122-28-fdr
• project management
• programme of minor works
• lw programme
• full programme of minor works construction projects
• project support partner

Location

Sheffield

Description

Sheffield Hallam University is seeking to adopt a hybrid in-house / external team working collaboratively to deliver the full programme of minor works construction projects, with early contractor involvement on all projects. The external team will consist of:A Programme and Project Support Partner (PPSP) via an NEC4 Professional Services Short Contract (PSSC) for each project or specific task commission. The PPSP will provide Project Management (PM), Quantity Surveyor (QS), Principal Designer (PD), Building Surveying, NEC4 Supervisor and Design services to deliver the programme of works. To be appointed following THIS tender reference 2122-28-FDR-LW.A competent Principal Contractor to become our Campus Works Partner (CWP) single supplier via an NEC4 Framework Contract, with various NEC4 call-off contract options. To be appointed following tender; reference 2122-27-FDR-LWWe recommend that bidders download both sets of tender documents in order to understand the partnering obligations in full, note the 2 contracts are dependent upon one another.The expectation is that through a collaborative working approach with the CWP and PPSP using a suite of NEC4 contracts, we will be best positioned to deliver the programme of minor works (projects under the value of £1m each, with a very few in the £1m to £3m band) over the next 4 years. The Estates team will work with the CWP and PPSP at a programme level to develop the projects to be delivered through this framework, adopting a flexible approach which will allow the best fit 'partner' to lead at a given RIBA stage determined by complexity of design requirements, extent of stakeholder input required in design and scale of project. Programme & Project Support Partner Following this tender, a framework will be established for the Programme & Project Support Partner to work in partnership with the University and Others to facilitate the delivery of all minor works and maintenance projects up to the value of £1 million including contingency plus VAT.It will also provide flexibility to help deliver some projects between £1 million including contingency plus VAT and £3 million including contingency plus VAT when required. The chosen Programme & Project Support Partner will have the ability to provide core services include the following roles: Programme Lead, Project Manager, Quantity Surveyor, Principal Designer, NEC4 Supervisor, Building Surveyor and provision to subcontract construction design and engineering services to deliver the Programme of Works in partnership with the Campus Works Partner, the Client and others. This will provide greater resilience and flexibility over the potential 4 year period.The projects procured under this agreement will primarily be Long Term Maintenance (LTM) capital and revenue type projects with varying complexity and projected budget, please see the LTM Plan 2022/23 Financial Year for details on the proposed projects for the first 12 months of this framework. This will also be the delivery route for unforeseen reactive works, unplanned projects that arise as a result of successful external funding bids, workplace change projects and find and fix works e.g. fire stopping. The anticipated construction expenditure for minor works projects over the 4 year period is circa £3-5 million per year. In terms of the PPSP consultant fee we estimate this to be circa £2 - £3 million GBP over the 4 year service period. The University makes no representations regarding the level, amount or value of the projects commissioned through this contract.

Total Quantity or Scope

We need a PPSP who has the technical expertise to work with us to deliver the programme of works with the CWP. The PPSP will act at programme and project level to provide Programme Lead, Project Management, Building Surveying, Quantity Surveying, Principal Designer, Design services and NEC4 Supervisor roles. The function of these roles is to work collaboratively with the in-house Estates & Facilities team and with the CWP to deliver projects within this framework. The PPSP will be the primary provider of design services (Architect, Building Surveying, MEP Services design, Structures) for all non-Alliance projects based upon the design complexity matrix. See framework contract and associated appendices for further details. The PPSP will also include the option to provide additional resource to support the in-house Estates & Facilities team via secondments or task specific commissions if required. The majority of projects anticipated to be delivered as part of this framework will be low to medium value and may be grouped into programmes of work. We need a proactive PSSP who has the capability and resource to work collaboratively with the other partners to deliver all projects within this framework and occasionally this will include the ability to be able to respond reactively to urgent situations. We wish to work with the PPSP to develop a best practice approach to delivering the programme of works within this hybrid model in terms of quality standards of work delivered, continual improvement and developing the maturity levels of the framework year on year. With this in mind, the PPSP should be able to provide a consistent team for the duration of the framework, whilst accepting there may be changes in personnel across the life of the framework.

Renewal Options

This contract will initially for a period of 2 years. There is a possibility of 1x2 year extension period depending on performance.

Award Criteria

CPV Codes

• 71500000 - Construction-related services
• 71200000 - Architectural and related services

Indicators

• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.

Other Information

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