Health and Safety Authority to Work System

Concepts

• health and safety authority
• health and safety of everyone
• information technology
• network rail
• technology - supplier qualification system
• safety authority
• work act
• work system
• supplier qualification system
• information systems

Location

United Kingdom:

Description

In order to fulfil our operating licence and comply with obligations under the Health and Safety at Work Act 1974 (“Act”), Network Rail must have a system to provide rules and decisions to assure the Health and Safety of everyone accessing and working on our controlled infrastructure within the industry. When a worker accesses the infrastructure, we need to be assured that:​ They are ‘Sponsored’ by a company who are authorised to put people to work on the infrastructure​​ They have been assessed to be medically fit (or medical fit with restrictions) to undertake the required tasks ​ They have not failed a drugs and alcohol test​ They hold the appropriate skills and training (competences) to access the managed infrastructure and undertake the tasks required They are not at risk of fatigue​

Total Quantity or Scope

The purpose of this RFI is to engage with the supply base and request information relating to the existing workforce management solutions available in the market that can meet our requirements, specifically this RFI will look to address the following areas : Explore what technical solutions and workflows have been used by vendors to implement similar capability Having an overview of supplier experiences, demonstrating delivery to similar industries and complexities Insight to case studies of examples of similar solutions provided to their customers Understanding learnt lessons from vendor experience Vendor ROM costs for similar solutions enabling us to better estimate out costs Vendors providing an outline in how the discovery phases and delivery phases would be approached Insight into vendor ROM delivery timescales Utilising the responses to help frame the requirements that we may not have considered Ensure we have value for money during this procurement event Please note that any content received via response to this RFI will be used purely for information purposes only and will not be deemed as forming part of any proposed bid now, or any potential future tender. Network Rail may be looking to tender this requirement in the near future, any potential tender event in relation to this requirement will maybe issued via the Network Rail procurement platform – BravoNR, issued through the Technology - Supplier Qualification System (SQS), under one of the following categories Software as a Service - Quality, Health, Safety & Wellbeing The SQS has been established to provide a single platform for suppliers to register against multiple technology specific categories. Qualification will negate the need for a supplier to complete Network Rail’s mandatory and discretionary questions every time they are invited to participate in a competitive process. Registered and qualified suppliers on the SQS can be considered by Network Rail for contract opportunities without further notification of requirements published via Find a Tender Service. If you wish to be invited to any potential tender opportunity in relation to this requirement then please refer to the link and instructions below which contains documents that provides detail on: How to register an account for BravoNR An overview of the Technology – Supplier Qualification System and the Dynamic Purchasing System The instructions on how to register and qualify for the SQS and select technology categories Follow the link - https://networkrail.bravosolution.co.uk/web/login.html From the welcome screen, access the “View Current Opportunities” link and select “Pre-Market Engagement: Health & Safety Authority to Work System". Should you have any questions regarding this registration process then please contact alex.jerome@networkrail.co.uk.

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48000000 - Software package and information systems
• 48100000 - Industry specific software package
• 48170000 - Compliance software package
• 48600000 - Database and operating software package
• 48732000 - Data security software package
• 48982000 - Configuration management software package
• 71317200 - Health and safety services
• 71317210 - Health and safety consultancy services
• 72200000 - Software programming and consultancy services
• 72212730 - Security software development services
• 72212982 - Configuration management software development services
• 72227000 - Software integration consultancy services
• 75112000 - Administrative services for business operations
• 80500000 - Training services
• 80550000 - Safety training services

Other Information

For further information relating to current service and solution in place, using the instructions below please review the document “Health & Safety Authority to Work System Supporting Document”, for high level requirements and submit the “Health & Safety Authority to Work System – RFI Submission Template” Follow the link - https://networkrail.bravosolution.co.uk From the welcome screen, access the “View Current Opportunities” link and select “ Health & Safety Authority to Work System". Click on the attachment – “Health & Safety Authority to Work – RFI Submission Template” or “Health & Safety Authority to Work System Supporting Document” Please note that planning and competence management is out of scope of this project, any data that is captured is only to inform the decision of authority to work. ** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note any discussions which do occur will cease immediately should a formal competition ultimately be announced. Network Rail is committed to ensuring fairness, openness and transparency, and to following UK procurement regulations. The Periodic Indicative Notice is issued solely for the purpose of conducting pre-procurement market engagement via a request for information and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN event and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement. This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and Network Rail will not accept any proposals offered in response to this PIN. Network Rail is not liable for any costs, fees, or expenses incurred by any party in replying to or attending any PIN event. Any procurement of any services, supplies or works by Network Rail will be carried out strictly in accordance with the provisions of the Utilities Contracts Regulations 2016. Should you wish to respond to this RFI please complete the attached document titled “Health & Safety Authority to Work System – RFI Submission Template”, this can be accessed via the link and instructions below. Follow the link - https://networkrail.bravosolution.co.uk/web/login.html From the welcome screen, access the “View Current Opportunities” link and select “Health & Safety Authority to Work System ". Click on the attachment – “Health & Safety Authority to Work System – RFI Submission Template” Supplier responses should be responding to questions with excel document, as well as preparing a demonstration/presentation of their capabilities that can be shared within scheduled workshop Once completed please send your excel submission document via email as attachment to alex.jerome@networkrail.co.uk with the email subject "Health and Safety Authority to Work System RFI". The response deadline for this RFI is 28th September 2022. Suppliers who respond to this request for information who meet our requirements will be provided with the opportunity to demonstrate their solution to the Network Rail project team via Microsoft Teams within a 2 weeks’ period from 24th October 2022, the session will be held for an hour with approximately 30 mins for questions.​ The RFI demonstration meeting is exploratory only and does not form part of a competitive tender exercise. All discussion and related RFI demonstration collateral shall not be shared with any third parties; The meeting will be recorded and only shared with those individuals who form part of the project team. This will be for audit purposes and to share with any of the project team unable to make the demonstration. If you do not wish for your demo to be recorded, then please make this known to procurement in advance. Any questions or clarifications in respect of this RFI should be addressed to alex.jerome@networkrail.co.uk. Network Rail would like to thank you in advance should you wish to respond to this Request for Information