Trafalgar Housing Association Gas Maintenance Contract 2023-2026

Concepts

• gas appliance
• trafalgar housing association
• clydebank
• maintenance services
• repair of gas heating system
• breakdown maintenance of boilers
• owner-occupied houses
• sole discretion of the association
• gas
• association

Location

Clydebank

Description

The scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts etc to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the Contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls etc. The works will also involving testing the existing fire alarms, smoke detectors and carbon monoxide detectors and replacing these if required.

Total Quantity or Scope

The contract is for the all-inclusive maintenance/call out repair of gas heating system, gas servicing, testing and (where required) replacement of heat alarms, smoke alarms and carbon monoxide detectors to properties owned / managed by Trafalgar Housing Association (the Association). The estimated annual value of the contract is approximately 40,000 GBP excluding VAT per annum. The Contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of the Association, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years. The Association has 300 tenanted properties under its control and the Association's office premises will be incorporated into the contract. In addition approximately 8 owner-occupied houses will be offered the opportunity of participating in the contract. The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs. Additional information: This is a retender of a previous award made in June 2021 following the insolvency of the incumbent service provider. TUPE may apply to this contract and further information on this will be provided at ITT stage.

Renewal Options

The buyer may, entirely at their own discretion, extend the contract for two further periods of one year.

Award Criteria

CPV Codes

• 50531200 - Gas appliance maintenance services
• 31625200 - Fire-alarm systems
• 50720000 - Repair and maintenance services of central heating

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Question and Answer facility on the Portal will close at noon seven days prior to the submission date of the SPD. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=713588. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Details of the community benefits will be included within the ITT. (SC Ref:713588) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=713588