FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority

Concepts

• repair and maintenance
• education authority
• belfast
• lisburn
• industrial machinery
• fmm-20-060 repair of floor maintenance machinery
• educational bodies
• northern ireland education authority
• repair of floor maintenance machines contract
• floor maintenance machines

Location

Northern Ireland:

Description

EA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority

Total Quantity or Scope

EA invites tenders for FMM-20-060 Repair of Floor Maintenance Machinery for the Education Authority. Additional information: Education Authority for Northern Ireland invites tenders for the following competition – a Contract for the Repair of Floor Maintenance Machinery throughout Northern Ireland. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the contact these bodies may wish to utilise the contract and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the Repair of Floor Maintenance Machines contract. These bodies include:. • Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. . https://www.education-ni.gov.uk/services/schools-plus. • Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. • Independent School in NI; and. https://www.isc.co.uk/schools/northern-ireland/. • Libraries NI. https://www.librariesni.org.uk/Libraries/.. . . . The value shown in II.2.6 is the highest value estimated in the following range for all three Lots (split by EA localities) £327,000 and £1,020,000 GBP excluding VAT (£392,400 - £1,224,000 including VAT) which has been calculated on the basis of a two year Contract with the option to extend for one period of two years and a further optional extension of one year, as well as additional contingency should the demand increase for any reason. The estimated value per Lot is £109,000 - £340,000 excluding VAT. There is no commitment as to the usage volume or value of orders required under this Contract. The Authority expressly reserves the rights: (I) not to award any Contract as a result of the procurement process commenced by publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) Contract in respect of any part(s) of the [services] covered by this notice; and (IV) to award Contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. In exceptional circumstances, if the successful contractor is unable to carry out work, the Education Authority reserves the right, at their discretion, to engage another successful contractor from another Lot.

Renewal Options

Extension Options: The contract has the option to extend for an initial extension period of two (2) years and an additional option to extend for a further one (1) year as outlined in document 4. FMM-20-060 Services (Contract) Commercial Conditions

CPV Codes

• 50000000 - Repair and maintenance services
• 50530000 - Repair and maintenance services of machinery
• 39713400 - Floor-maintenance machines
• 39713410 - Floor-cleaning machines

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** This Contract will be delivered across three (3) Lots, which will be based on EA’s three geographical locality splits across Northern Ireland as detailed in Annex A the document 1. FMM-20-060 General Information and Instructions. The three Lots contained within this tender will be awarded on the basis of the Most Economically Advantageous Tender (MEAT). Each Lot will be evaluated and awarded independently. Tenderers may bid for one or more Lots, however, to ensure continuity of service and ensure contingency arrangements, with regard to award of the three Lots, a tenderer may only be awarded a maximum of two Lots. In the event that only one compliant bid is received, the authority reserves the right to award all three Lots to the one tenderer. Further information on the proposed allocation of Lots can be found in document 1. FMM-20-060 General Information and Instructions.. . Contract Monitoring: The Successful Contractor's performance on this Contract will be managed as per the specification and regularly monitored (see Department of Finance Protocol for Managing Supplier Poor Performance: Protocol for Managing Supplier Poor Performance [pdf stand alone version].PDF (finance-ni.gov.uk). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in EA for further action. If this occurs and the Contractor's performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA. Education Authority Northern Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The Authority has included with the contract documents a Social Considerations Schedule. To help achieve the EA’s objectives and address the strategic aims, it is required that the successful Contractor, as a condition of contract, deliver measurable social value outcomes as set within this Social Considerations Schedule. The Authority cannot give any commitment as to the usage, volume, or value of products required under this Contract. Any levels, or aggregate values of services referred to are indicative only and shall not be binding on the Client. The Contracting Authority has included Social Considerations Clauses within the Contract. These can be found within Schedule 4 - Social Considerations within the document 4. FMM-20-060 Services (Contract) Commercial Conditions.