TfL Sub-Metering Data and Equipment

Concepts

• electricity meters
• tfl
• comms equipment
• tfl-appointed party
• electricity meter types
• tfl's discretion
• tfl's systemslink web portal
• meters
• water meter
• equipment

Location

London:

Description

This procurement process is being managed by Transport for London ("TfL"). This process is conducted as an open procedure under Regulation 27 of the Public Contracts Regulations 2015. TfL is seeking to appoint an economic operator on an initial 5-year basis, with provisions to extend for up to a further 5 years at TfL's discretion. The scope of the contract is the following key areas: • Half hourly meter consumption data provision to TfL's SystemsLink web portal; • Pre-configured Measuring Instruments Directive (MID) approved metering & comms equipment for free issue to TfL (whose internal electricians framework installation contractors or any other TfL-appointed party will install the meters) in order to enable billing of tenants and general energy management & reporting for Net Zero Carbon planning. The publication of this notice follows the successful proof of concept works during 2022 that: • Installed multiple electricity meter types using 4G, NB-IOT and TfL corporate WiFi comms routes to provide data to a central cloud portal; • Tested comms options for water meter and electricity meter Modbus loggers; • Integrated onward csv file provision of the half hourly meter consumption data to TfL's SystemsLink web portal; and • Provided a scope of works for TfL corporate WiFi rollout to all WiFi access points across the portfolio.

Total Quantity or Scope

This is a Call for Competition under PCR (2015) on behalf of TfL inviting candidates to participate in this competition process. This procurement process commences with a compliance check. This is prior to the undertaking of any technical or commercial submission evaluation. Economic operators must pass the compliance check to further progress in the tender evaluation process. Following the selection of the winning bidder, the winning bidder will be required to undertake a proof of solution phase (which is expected to commence from 26 June 2023 and complete by 18 August 2023). Refer to III.2.2 for further details on the proof of solution phase and the conditions of contract performance. The services commencement date will commence upon successful completion of the proof of solution phase, The value stated in II.1.5 of £1,499,625 has an allowance for potential increases in the demand for supply. The contract value for the current forecast is as stated in II.2.6, £999,750. The duration stated in II.2.11 comprises a core term of five (5) years with an option to extend in period(s) of up to a further five (5) years at the Contracting Authority's sole discretion.

Renewal Options

60 month initial term, with optional extension(s) of up to an additional 60 months, at the sole discretion of the contracting authority. The total duration of contract, inclusive of any extension provision is one-hundred twenty (120) months.

CPV Codes

• 38554000 - Electricity meters
• 32412000 - Communications network
• 32570000 - Communications equipment
• 32580000 - Data equipment
• 38421000 - Flow-measuring equipment
• 38424000 - Measuring and control equipment
• 38551000 - Energy meters
• 44424100 - Meter-housing boxes

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.
• Staff qualifications are relevant.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** TfL have recently switched to a new sourcing and invoicing system, SAP Ariba, meaning that TfL's processes are now different to those that economic operators may be familiar with. The following instructions explain this new system and provide guidance on how interested parties will be able to communicate with TfL and access the tender through the new system. 1. To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw. Interested parties must read the instructions carefully before proceeding with registration. For help on using the SAP Ariba system, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training. If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk . 2. Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL . 3. Upon completion of steps 1 and/or 2, interested parties must inform the TfL lead via email (tufailahmed@tfl.gov.uk) with the following details: - your single point of contact first name and surname; - your email address; - your position in the organisation; - your organisation name; and - your applicable vendor ID in order that the interested party can be invited to the event in SAP Ariba. You will then have unrestricted and full access to all available documents, free of charge through your dashboard when you login to SAP Ariba at https://service.ariba.com/Supplier.aw . Interested economic operators are to ensure that they accommodate sufficient time between requesting access to documents and tender receipt deadline. The Contracting Authority shall not be held responsible for any delay resulting in an economic operator's ability to prepare a satisfactory bid due to a late access request from interested economic operators. Furthermore, the Contracting Authority is under no obligation to accept any requests to extend the tender deadline. The contract (if any) resulting from this call for competition may be awarded by and may be for the benefit of TfL and/or any of its subsidiaries at any time. The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract.