Bus Driver Facilities Framework

Concepts

• modular and portable buildings
• tfl
• award of a framework agreement
• bus driver facilities framework
• bus drivers
• london bus network
• prefabricated buildings
• tfl's highway maintenance contractors
• end of this procurement process
• utilities contracts regulations

Location

London

Description

This procurement is to appoint a single supplier to a Framework Agreement for the manufacture and supply of toilet cabins for bus drivers (hereafter called Bus Driver Facilities or BDFs) on the London bus network.

Total Quantity or Scope

This is a competitive procurement for the award of a Framework Agreement to a single supplier for the manufacture and supply of toilet cabins for bus drivers (hereafter called Bus Driver Facilities or BDFs) on the London bus network. The cabins will be manufactured to a TfL owned design with design modifications provided by the supplier. Note that installation of the BDFs shall be carried out by TfL's highway maintenance contractors. The procurement is being conducted pursuant to the Restricted Procedure of the Utilities Contracts Regulations 201 ("UCR 2016"). At the end of this procurement process, TfL may choose to award a Framework Agreement with a Supplier. The Framework Agreement which Transport for London awards will be to the bidder who submitted the most economically advantageous tender. TfL intends to select up to four prospective suppliers to go forward to receive the Invitation To Tender (ITT) as further described in the Tender documents. The evaluation will award the Framework Agreement to the supplier with the Most Economically Advantageous Tender (MEAT), a combination of technical, financial, environmental and health and safety criteria. The award of the contract will be in Autumn 2023. On appointment, it is envisaged that a defined period for a design process will be required to allow the contractor to create a prototype BDF to replicate the current design, incorporate any improvements or updates in order to meet current regulatory standards. The supplier will also be expected to be engaged and contribute material for planning permissions for permanent units in certain locations, providing the necessary visualisations, plans and material descriptions of the unit as required. The designs will be submitted to TfL Engineering for review and assurance at a series of agreed dates. The periods for review and reply are defined by a TfL standard for this process which undergoes review by subject matter experts for each part of the design - structural, architectural, mechanical and electrical, public health, clean water supply and distribution and waste-water sewer connection as well as design of the streetscape elements, civils foundations and highway safety aspects. TfL have a series of standards to which reference will be made. These will also define the processes of assurance and review and set the required timescales. Tender documents will be provided electronically via TfL's e-tendering portal SAP Ariba. Responses should be submitted electronically via TfL's e- tendering portal SAP Ariba. Interested Suppliers / Tenderers are to register with SAP Ariba via TfL's Supplier self-registration link, in order to participate in the tender process, https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL. SAP Ariba Supplier Registration Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f.... If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk NB: ONCE REGISTERED, TENDERERS MUST SEND THEIR REGISTRATION DETAILS TO THE CONTACT EMAIL IN SECTION 1 OF THIS NOTICE IN ORDER TO BE INVITED TO TENDER FOR THE OPPORTUNITY. Tenderers must also click 'Intend to Bid' in order to fully register against the contract opportunity. TfL will not be liable to any person for any costs whatsoever incurred in the preparation of bids or in otherwise responding to the Invitation to Tender (ITT). The contract value stated on this notice is an estimate range based on forecast purchase volumes and does not represent a promise or any guarantee to those amounts.

Renewal Options

Retendered following expiry of previous framework.

CPV Codes

• 44211100 - Modular and portable buildings
• 44211000 - Prefabricated buildings
• 45215500 - Public conveniences

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Providing toilets meets a basic human need for staff and improves the service for customers by avoiding the need for unscheduled breaks mid-route thereby causing delays. It also removes the risk of potential distractions for bus drivers, ensuring they can drive safely. This procurement meets the Mayoral commitment to install and maintain BDFs across London, where there are currently none available or are life expired. When TfL plans to conduct a bus route change, a commitment has been made that the toilet provision for that route will not be made worse. This means that BDFs are required to be installed where a service change moves a route that had a facility to a stand that does not currently have one. To date, BDFs have been installed in 96 sites across London. The TfL design meets its functional, spatial, material and maintenance demands. It is a small unit that can be installed on the footway close to bus stands where space is often at a premium. It is also less obtrusive, a key planning consideration at many locations where there can be local sensitivity. The BDF has also been specifically designed to ensure that it can replace the existing units when they are life expired without the need for the foundation and utility connections to be redesigned with associated increased cost - an off the shelf unit would require this. In addition, by having a standard unit, the whole life cost is reduced through use of common components and parts and therefore maintenance is easier. Lessons have been learned and an appreciation for the changing levels of need related to changes in bus routes and the demand for new toilets in new locations, which can vary considerably in their contexts has helped develop the new brief for the design of different configurations of the unit and the expected numbers that will need to be manufactured to meet demand. The design of these new configurations will be a collaborative process between TfL Engineering's Built Environment and other Engineering disciplines who will carry out early concept design intent drawings and document and pass these to the appointed supplier for detailed design. These are as follows;- • Temporary BDFs with solar panels and plinth septic tank • Permanent BDFs (for full connection to public utilities) • Permanent BDFs with solar panels • Permanent BDFs with alternative door locations and • Permanent BDFs arranged in multiples. These may be side-by-side or back-to-back The scope of this contract also includes the provision for ancillary good and services including but not limited to the supply of spare parts and materials, delivery, maintenance, repairs, storage and services to support design modifications, planning applications and other management and planning services. Tenders must remain capable of acceptance in accordance with the Tender documentation for a period of 6 months from the date stated in the Tender documentation. Each response must be submitted electronically via the e-Tendering portal Information about authorised persons and opening procedure: Tender Submissions will be checked initially for compliance with the Tender documentation and for completeness. Clarification may be sought from Tenderers. TfL reserves the right to reject any Tenders that are not, upon receipt, compliant with, and in the format specified in the Tender Documents. It is recommended that the bidder undertakes its own checks for content and compliance before submitting the Tender. TfL reserves the right without notice to change the procurement process detailed in the Tender documents or to amend the information provided, including, but not limited to, changing the timetable, the scope and nature of the procurement and the procurement process. This will be subject to the normal rules of public law and transparency. Moreover, TfL reserves the right to provide further information or to supplement and / or to amend the procurement process for the Tender documents. Tenderers enter this procurement process at their own risk. TfL shall not accept liability nor reimburse a tenderer for any costs or losses it incurs in relation to its participation in the procurement process, regardless of whether or not TfL has made changes to the procurement process. TfL also reserves the right, at any point and without notice, to discontinue the procurement process without awarding a contract, whether such discontinuance is related to the content of tenders or otherwise. The Contracting Authority strongly encourages those interested in tendering to undertake their activities in line with Responsible Procurement principles. Further information on TfL's Responsible Procurement policies can be found on the following website: https://tfl.gov.uk/corporate/publications-and-reports/procurement-information. The UK government has announced its commitment to greater data transparency. Accordingly, TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In doing so, TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004. To request access to the procurement documents, please contact the person named in section I.1. Further information on TfL may be found at www.tfl.gov.uk.