Supply and Delivery of Postal Vote Mailers and Poll Cards

Concepts

• printed matter
• hengoed
• caerphilly county borough council
• returning officer
• delivery of postal vote mailers
• supply of postal vote mailers
• poll cards
• caerphilly
• most economically advantageous tender
• electoral forms

Location

Gwent Valleys: Within the boundary of Caerphilly County Borough Council

Description

The Returning Officer for Caerphilly is seeking offers from suitable providers for the supply and delivery of Postal Vote Mailers and Poll Cards. Caerphilly County Borough Council wishes to establish a contract for the supply of postal vote mailers and poll cards as set out below:- The requirement is divided into three lots as follows; Lot 1 - Postal vote mailers Lot 2 - Poll Cards (Senedd and Local Government) Lot 3 – Poll Cards (Parliamentary and Police and Crime Commissioner) Providers can submit a bid for one or more lots. One provider will be awarded per lot. For the avoidance of doubt, tendering organisations can tender for all lots and, in the eventuality, they have the most economically advantageous tender for all three lots, be awarded all three lots. However, if one provider is awarded more than one lot they must have the capacity to deliver the service and meet the full requirements of the tender specification.

Lot Division

Award Criteria

CPV Codes

• 22000000 - Printed matter and related products
• 22821000 - Electoral forms
• 22900000 - Miscellaneous printed matter
• 30199710 - Printed envelopes
• 30199711 - Printed window envelopes
• 30199712 - Printed non-window envelopes
• 42962000 - Printing and graphics equipment
• 79800000 - Printing and related services
• 79811000 - Digital printing services
• 79810000 - Printing services
• 79820000 - Services related to printing
• 79823000 - Printing and delivery services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system. Therefore, companies are invited to follow the directions below to register on the system: 1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com 2. Click the "Sign Up" button. 3. Enter your details such as Organisation Name, Details and Primary Contact Details. 4. Please make a note of the Organisation ID and Login Name, then click Register. 5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser. 6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details. 7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice. 8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window. 9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded. 10. Now click Done and you will enter the Supplier Home page. 11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button. 12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal. 13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here. 14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page. Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132429. (WA Ref:132429) The buyer considers that this contract is suitable for consortia.