Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail

A Tender Notice
by CRAWLEY BOROUGH COUNCIL

Source
Find a Tender
Type
Contract (Services)
Duration
6 year
Value
£4M
Sector
BUSINESS
Published
16 Oct 2023
Delivery
01 Apr 2024 to 31 Mar 2030
Deadline
27 Nov 2023 12:00

Concepts

Location

CRAWLEY

Geochart for 5 buyers and 0 suppliers

5 buyers

Description

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters.

Lot Division

1 Lot A: Crawley Borough Council Electoral Print and Mail
  • Value: £650K

This Lot is for all Electoral Print and Mail requirements of Crawley Borough Council.
2 Lot B: Horsham District Council Electoral Print and Mail
  • Value: £1M

This Lot is for all the Electoral Print and Mail requirements of Horsham District Council.
3 Lot C: Mid Sussex District Council Electoral Print and Mail
  • Value: £2M

This Lot is for all the Electoral Print and Mail requirements of Mid Sussex District Council
4 Lot D: Mole Valley District Council Electoral Print and Mail
  • Value: £600K

This Lot is for all the Electoral Print and Mail requirements of Mole Valley District Council

CPV Codes

  • 79800000 - Printing and related services
  • 79810000 - Printing services

Indicators

  • Bids should cover one or more lots.
  • Bids should cover the whole contract.
  • Renewals are not available.
  • Staff qualifications are relevant.
  • Award on basis of price and quality.

Other Information

The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract).

Reference

Domains