Computer Aided Facilities Management (CAFM)

Concepts

• software package
• coleraine
• facilities management
• computer facilities management
• computer aided facilities management
• cafm
• a computer aided facilities management
• management
• aided
• computer

Location

Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry ~ Londonderry and Jordanstown Sports Village (JSV)

Description

Computer Aided Facilities Management (CAFM)

Total Quantity or Scope

Ulster University is undertaking initial market consultation for a Computer Aided Facilities Management (CAFM) System to support, consolidate and enhance its Estates Services strategy. The existing strategy includes multiple systems that have been developed and implemented over a number of years but do not interface, and the reporting and analytics require transformation. Whilst the type of contract(s) has yet to be determined, it is anticipated that lots may not apply and the University may award a single contract to an Economic Operator. The indicative timetable for the main stages of the procurement process is anticipated to be as follows: • Pre-market engagement - October 2023 • Contract award/mobilisation - March/April 2024 • Contract commencement - August 2024 The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential providers to express an interest and provide information to assist with the procurement and development of the University's Computer Aided Facilities Management (CAFM). The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Contract Notice is published.

CPV Codes

• 48000000 - Software package and information systems
• 48420000 - Facilities management software package and software package suite
• 48421000 - Facilities management software package
• 72514000 - Computer facilities management services

Indicators

Other Information

Whilst the contract duration is yet to be determined, the anticipated contract period may be for an initial 5-year contract period with the option to extend for any periods up to and including 60 months. The estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months. Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml. This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 10 November 2023. The initial market consultation may take the form of questionnaires, demonstrations and discussions with RFI respondents. The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity. The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.