Facilities Management Services

Concepts

• facilities management
• falkirk
• domestic services
• energy management
• building management system
• facilities management services
• facilities management contractor
• reactive building fabric & building services maintenance
• facilities management helpdesk
• lighting management system

Location

Falkirk, Alloa and Stirling

Description

The Contractor will be required to provide (or manage the provision of via sub- contractors) the range of FM services including: Facilities Management Helpdesk; including the maintenance of the asset records Asset Information Model Building Information Modelling (support and maintenance) Building Management System - manage and maintain (the College uses Trend iQ Vision BMS system) Lighting Management System - manage and maintain (Falkirk Campus – Zumtobel) Planned & Reactive Building Fabric & Building Services Maintenance, Planned Preventative Maintenance Schedule , and Statutory Maintenance Grounds Maintenance (Hard and Soft) Pest Control Energy & Utilities Monitoring Cleaning Waste Management Other related services as required

Total Quantity or Scope

The College is seeking to appoint a single Facilities Management Contractor to provide Facilities Management (FM) services at the College's campuses in Falkirk, Stirling and Alloa. The College's existing portfolio is as follows: Falkirk Campus, January 2020, 21,703 sq.m, Single Building comprises ground & first floor, Total Hours of operation per annum is 3300, Energy Saving Features are Rainwater harvesting system, solar panels, mix of natural ventilation, mechanical ventilation and naturally ventilated, energy piles, gas heating, underfloor heating, LED lighting, chill beams, BREEAM “Very Good‟ rating, EPC Rating B (as at December 2019). Operational Hours are 6.30am to 5.30 pm (Mon, Wed, Fri), 6am to 9pm (Tues Thurs, during term times) Alloa Campus, Opened in August 2011, 5,786 sq.m, Single Building comprises Lower Ground (Floor 0), Ground (Floor 1) and First Floor (Floor 2), Total hours of operation per annum – 2750, Energy Saving Features include Rainwater harvesting system, solar thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM “Excellent‟ rating. EPC Rating B (at July 2011). Operational Hours are 7am to 6.00 pm (Mon - Fri during Term Time) Stirling Campus, Opened March 2012, 7,989 sq.m, Single Building comprises Ground Floor and First Floor, Total Hours of operation per annum are 3050. Energy Saving Features include Rainwater harvesting system, solar Thermal water heating, predominately naturally ventilated, gas heating, underfloor heating. BREEAM "Excellent" rating. EPC Rating C (at April 2022). Operational Hours are 7am to 6.00 pm (Mon, Wed, Fri), 7am to 9pm (Tues Thurs, all year) … Planned & Reactive Building Fabric & Building Services Maintenance, PPMS, and Statutory Maintenance … It is the College's view that Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) shall relate to this Contract. The College recognises the values of, and supports actions to, enable a well-motivated and dedicated workforce both in its own organisation and in those of its clients and suppliers. The College supports the implementation of Fair Work First. The College is an accredited employer under the Scottish Living Wage scheme https://scottishlivingwage.org/ and that requires all staff employed on their premises to receive remuneration payments that at least conform with the current Real Living Wage of 12.00GBP per hour. Please refer to the Instruction to Bidders Document for more information. Furthermore, the College wishes to ensure that its key suppliers and contractors are committed to equality and diversity within their workforce and supply chain. This includes non-discriminatory behaviour and compliance with the Modern Slavery Act 2015. The College expects that the Contractor shall ensure that payment of sub-contractors and all supply chain partners is made promptly, in accordance with relevant legislation.

Renewal Options

The Contract will run for an initial 5-year period, commencing on 1 July 2024 until 30 June 2029. The College has included 2 x 24-month options to extend the contract, up to a maximum end date of 30 June 2033. Any of these extension periods can be exercised at the College's discretion subject to satisfactory performance of the Contractor and continuing College requirements.

CPV Codes

• 79993100 - Facilities management services
• 48421000 - Facilities management software package
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 50720000 - Repair and maintenance services of central heating
• 50750000 - Lift-maintenance services
• 98514000 - Domestic services
• 90620000 - Snow-clearing services
• 90630000 - Ice-clearing services
• 90690000 - Graffiti removal services
• 77314000 - Grounds maintenance services
• 90922000 - Pest-control services
• 71314200 - Energy-management services
• 90500000 - Refuse and waste related services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

The College requires shortlisted Bidders to submit a mandatory, variant bid. Further information will be provided in the ITT documents. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The following information relates to SPD (Scotland) Section IV Part D (Quality Assurance Schemes and Environmental Management Standards): Question 4D.1 Quality Assurance Schemes The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or if not, the Bidder must have the aspects as listed in the Instruction to Bidders Document. Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested. Pass = The Bidder has confirmed they hold the appropriate accreditation or other aspects listed and provided evidence. Fail = The Bidder does not hold the appropriate accreditation or other aspects listed or has stated it does but has not provided evidence. Health and Safety Procedures The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) Forum or if not, the Bidder must have the aspects as listed in the Instruction to Bidders Document. Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested. Pass = The Bidder has confirmed they hold the appropriate accreditation or other aspects listed and provided evidence. Fail = The Bidder does not hold the appropriate accreditation or other aspects listed or has stated it does but has not provided evidence. Environment Management Standards The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or if not, the Bidder must have the aspects as listed in the Instruction to Bidders Document. Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested. Pass = The Bidder has confirmed they hold the appropriate accreditation or other aspects listed and provided evidence. Fail = The Bidder does not hold the appropriate accreditation or other aspects listed or has stated it does but has not provided evidence. Appendix B - Freedom of Information Please complete Appendix B – Freedom of Information if applicable in the Technical Questionnaire in PCS-Tender. This is for information only and will not be scored Appendices A, C, D, E, F and G have been provided for information at this stage and shall require signed at the ITT stage. Please refer to the Instructions to Bidders. By submitting an SPD, Bidders agree that they have understood the requirement to submit the appendices above at ITT stage. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25437. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The Contractor will work with the Authority to consider what community benefits can be delivered through this Agreement. Community Benefits will be included and assessed as part of the ITT Technical Evaluation. (SC Ref:748328)