T2453 - Provision of Toilet Hygiene Services and mats

Concepts

• belfast
• cleaning and sanitation
• various sized mats
• mats
• toilet hygiene services
• toilet seat sanitisers
• current service requirements
• a rental, installation, cleaning and replacement service
• toilet
• serviced

Location

Belfast

Description

Tender for the provision of toilet hygiene services and mats for the purpose of providing a rental, installation, cleaning and replacement service for sanitary bins, nappy bins and various sized mats. Along with the provision and installation of air fresheners, auto roll towels, sanitary vending machines, toilet seat sanitisers, and urinal waste-water management system,tea towels. A single bidder will be appointed.

Total Quantity or Scope

This Contract is for the provision of toilet hygiene services and mats. There are approximately 71 areas to be serviced spread across Belfast City Council properties. Each area will require a variety of the hygiene products, servicing and mats. Each area will specify with the supplier how often their area needs provisions and servicing, and suppliers should be able to offer a weekly, fortnightly or monthly service. Details of current service requirements can be found in the tender documents.

Renewal Options

The contract shall be for four years with the option to renew for a further year. Additional information can be found at section VI.3

CPV Codes

• 90900000 - Cleaning and sanitation services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Additional information can be found at section VI.3 The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - • Other similar services in the event of non or poor performance by another service provider. • Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered. Where the Council identifies an additional Premises to be added the Contractor will be expected to price based on similar Premises/ tasks priced in the Pricing Schedule. • Additional services maybe required that are not currently listed but may be identified over the duration of the contract. • In line with the Council’s Period poverty policy the Council may wish to put in place a system where the supplier will provide period products via a vending machine or in packs to the Council for free distribution to people using the bathroom facilities. • The collection and disposal of used needles or drug paraphernalia or other similar contaminates found in various council buildings, public toilets, city center locations or as and where required. Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. Optional Services above are priced based using a quotation. Responses to a quotation request is required within 5 working days. This is measured from the time the initial request is made in writing by the Council to the quotation sent by the Contractor. All quotations should be via email and include a full breakdown of the service and associated costs using appropriate rates from the Pricing Schedule, where possible. A quotation form/ template may be implemented during the Contract Period to improve consistency. This response time may be extended in agreement with the Council Representative should be the quotation be more complex than normal. Use of Optional Services above should demonstrate value for money, may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. The total value of the contract is to allow for options, and price increases across the contract period.