Provision of Provision of Events Services Framework Agreement for NMIS Group and IBioIC
A Contract Award Notice
by UNIVERSITY OF STRATHCLYDE
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- 4 year (est.)
- Value
- £30K-£250K
- Sector
- MISCELLANEOUS
- Published
- 20 Nov 2023
- Delivery
- To 08 Jan 2028 (est.)
- Deadline
- n/a
Concepts
Location
Glasgow
2 buyers
- Strathclyde University Glasgow
8 suppliers
- Xsem Leeds
- Cameron Presentations Glasgow
- Metro Production Group Edinburgh
- Speakeasy Edinburgh
- Speakeasy Productions Edinburgh
- Lux Events Edinburgh
- Speakeasy Productions Perth
- Rocket Exhibitions & Events Glasgow
Description
On behalf of the National Manufacturing Institute Scotland (NMIS) Group and the Industrial Biotechnology Innovation Centre (IBioIC), the University of Strathclyde is putting in place a multi-lot, multi-supplier Framework Agreement for Event Services. This framework will cover the following: - Fully Managed Events Service (NMIS) - Fully Managed Events Service (IBioIC) - Stand Design and Build - Event Staging It should be noted whilst this framework is intended to be used primarily by NMIS Group and IBioIC, it will be available for other areas of the University to use if their requirements fit within the framework.
Lot Division
| 1 | Fully Managed Event Service (NMIS) This Lot will provide a fully managed event service for requirements estimated to be budgeted between 50,000.00GBP- 250,000.00 GBP This Lot will cover fully managed event service for events estimated up to 500 delegates; plus exhibitors and speakers. This Lot will include, but not be limited to: - Project management - Design and provision of staging and rigging and furniture - Provision of hybrid AV and in person AV/production equipment and services - Host and speaker management - Delegate management - Exhibitor management - Onsite support - Catering - Venue sourcing - Marketing communications for event |
| 2 | Fully Managed Event Service (IBioIC) This Lot will be for smaller events for IBioIC. This Lot will provide a fully managed event service for requirements estimated to be budgeted below 30,000.00GBP annually. This Lot will cover fully managed event service for events estimated 200-500 delegates. This Lot will include, but not be limited to: - Fully managed events service for events estimated to be for 200-500 delegates - Project management - Both online and in-person events - Host and speaker management - Delegate management - Exhibitor management - Onsite support - Venue sourcing and management - Marketing communications for event - Video production |
| 3 | Exhibition Stand Design and Build This Lot will focus on the stands utilised for events and is anticipated to cover third party events such as exhibitions For this Lot, the client organising the event will facilitate the event management. This Lot will include, but not be limited to: - Stand design - Stand delivery - Logistics, Stand Delivery and Decommission - Stand dismantle, storage and disposal |
| 4 | Event Staging The clients require a suitably qualified supplier to provide staging for events held in-house. It is anticipated that the events will host between 50-150 people and be held in a theatre or banquet/cabaret style for an academic or industrial audience. Lot 3 will include, but is not limited to: - Provision and set up of audio-visual equipment - Provision and set up of furniture - Provision and set up of stage - Provision and set up of draping - Logistics, project management and health and safety |
Award Detail
| 1 | Xsem (Leeds)
|
| 2 | Cameron Presentations (Glasgow)
|
| 3 | Metro Production Group (Edinburgh)
|
| 4 | Speakeasy (Edinburgh)
|
| 5 | Speakeasy Productions (Edinburgh)
|
| 6 | Lux Events (Edinburgh)
|
| 7 | Cameron Presentations (Glasgow)
|
| 8 | Speakeasy Productions (Perth)
|
| 9 | Cameron Presentations (Glasgow)
|
| 10 | Metro Production Group (Edinburgh)
|
| 11 | Speakeasy Productions (Perth)
|
| 12 | Rocket Exhibitions & Events (Glasgow)
|
| 13 | Cameron Presentations (Glasgow)
|
| 14 | Metro Production Group (Edinburgh)
|
Renewal Options
The Contracting Authority reserves the right to request additional deliveries by the successful tenderer either intended as partial replacement of the supplies or installations or as the extension of existing supplies or installations. The Contracting Authority may at its sole discretion exercise this option. Interested Parties should note that should the Contracting Authority exercise this option the estimated total framework value may increase by up to an additional 50%.
Award Criteria
| Quality | 70.0 |
| Cost | 30.0 |
CPV Codes
- 79952000 - Event services
- 39154100 - Exhibition stands
- 45237000 - Stage construction works
Indicators
- Options are available.
- Award on basis of price and quality.
Other Information
Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT contained on the PCS-Tender project relevant to the procurement and the other Tender documents for further information. The Contracting Authority reserves the right to award this framework at its sole discretion to a single supplier or multiple suppliers on each Lot. The Contracting Authority reserves the right to award the framework in whole or in part or not at all. The Contracting Authority offers no guarantee that any level of business or continuity of business will be transacted under the Framework Agreement and the Contracting Authority shall not be bound to place any orders or to provide continuity of orders under the Framework Agreement. The Contracting Authority reserves the right to award the Lots separately, and to not award the framework in its entirety at the one time. (SC Ref:750846)
Reference
- FTS 034190-2023