Provision of Antiques and Works of Art Valuation Services for FCDO

Concepts

• finance and insurance
• fcdo auditors
• fcdo
• certain fcdo properties
• valuations
• decorative arts
• electronic valuation
• art
• antiques
• the fcdo estate

Location

Description

In the course of time certain FCDO properties have accrued items amongst the contents that may be considered to be antiques and works of art (AWA). The FCDO has a financial reporting requirement (IFRS) to ensure such items are well managed, correctly recorded and accurately valued in our annual accounts. The majority of the FCDO's AWA collection is located at overseas posts. Each financial year posts are required to perform an inventory check of all their AWA. The Estates, Security and Network Directorate (ESND) of the FCDO, on behalf of the Secretary of State for Foreign, Commonwealth and Development Affairs, requires valuations of AWA at locations across the FCDO estate which house some of our more valuable collections. The objectives of this upcoming procurement are: 1. Establish a global antiques and valuation programme with an experienced partner which delivers on financial reporting commitments and represents good value for money 2. Ensure that the overall AWA valuation remains accurate and that any unknown and missing antiques are identified and incorporated into accounts. 3. Inform our approach to prioritizing any maintenance requirements. The Scope of Services will include: This FCDO requires the services of skilled and experienced valuers of furniture, carpets, and architectural fittings such as but not limited to chandeliers, silverware, glassware and china, tapestries, sculptures, decorative arts and paintings owned by the FCDO. The Successful Supplier will be required to deliver the following: - Valuations following inspection of antiques and works of art located at both overseas and home estates in accordance with RICS "Red Book" - Market Value and Insurance Value methodology. - Provide electronic valuation based on the inventory in line with an agreed programme - Provide advice to FCDO and answer queries on the valuations provided posed by FCDO auditors

CPV Codes

• 66000000 - Financial and insurance services

Indicators

• Contract is suitable for SMEs.

Other Information

The Successful Supplier will be required to deliver a valuation programme which covers 16 posts worldwide. At least one post will need to be visited and antiques and works of arts valued prior to 31st March 2024. The Contract is anticipated to commence on 15th June 2024. Tenderers will be required to submit a programme to deliver the requirement. The programme must be completed within 3 years however can be completed sooner. The Contract will remain open for one year following delivery end date to allow for FCDO and auditor queries to be addressed. The procurement is planned to commence in the coming weeks, with an anticipated ITT publication on 4th December. The anticipated tender close date will be 5th January 2024 with a Contract Award date of 8th February 2024. The FCDO are seeking to understand the level of interest from the market to deliver this requirement and feedback on matters included in Annex A to this Contract Finder Notice. If you are interested in delivering the services, please email Corrine.Collins@fcdo.gov.uk with Annex A completed. The requirement will be procured via the Foreign, Commonwealth and Development Office's e-procurement portal: https://fcdo.bravosolution.co.uk. Suppliers, not currently registered on the portal, who are interested in being considered for this opportunity must self-register on the site in order to participate - registration is free and instantaneous. Suppliers already registered on FCDO/Jaggaer will not need to re-register, but will need to complete the full suite of tender documents once issued to be considered for the opportunity. For the avoidance of doubt, this phase of the project is not part of a formal procurement process and the contracting authority is not committing, at this stage, to carrying out such a process. The FCDO reserves the right to change the process at any stage and to undertake this procurement using alternative routes. Participation or non-participation in this market engagement exercise shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of this exercise shall place any supplier at an advantage in a potential procurement process. No formal assessment of capability or down selection of bidders will be carried out in relation to any responses received as a result of this. A Contract Finder Opportunity Notice will be published once the procurement is live. Please refer to the Annex A - Questionnaire to provide feedback on FCDO's procurement approach. Buyer's address http://fcdo.bravosolution.co.uk Main address http://www.gov.uk/fcdo n/a Contract Finder Future Opportunity Notice - AWA Programme - Annex A.docx