Provision of Grounds Maintenance Services & Associated Works

Concepts

• grounds maintenance
• selkirk
• additional services
• grounds maintenance services
• scottish borders housing association
• the provision of grounds maintenance services
• association
• maintenance
• grounds
• full details

Location

Scottish Borders

Description

Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of Grounds Maintenance Services across its Housing estates, full details of the services and the requirements are set out in the Specification of Requirements document.

Total Quantity or Scope

The Service is expected to commence in April 2024 and is for an initial period of three (3) years. SBHA, may extend the Contract on two occasions for a period of twelve (12) months. The maximum possible term of the Contract is five (5) years. The estimated contract value is GBP450,000 per annum including VAT, totalling GBP2.2 million over the full term.

Renewal Options

The Service will commence in April 2024 and is for an initial period of three (3) years. SBHA, may extend the Contract on two occasions for a period of twelve (12) months. The maximum possible term of the Contract is five (5) years. The estimated contract value is GBP450,000 per annum including VAT, totalling GBP2.2 million over the full term. SBHA has a growing estate, therefore suppliers are asked to note any additional premises will become part of the ongoing Services; the cost and impact of which will be discussed and agreed with the successful Supplier as a Contract variation based on contractual rates agreed. SBHA work collaboratively with other Anchor Institutions in the Scottish Borders. All businesses are exploring how we can all responsibly reduce our overall carbon emissions, targeting a just transition to net zero. Consequently, this may include mutually agreeing to carry out grounds’ maintenance for others whilst in a specific area. This is very much in its early stages of consideration and potential suppliers are asked to consider how they can contribute to this, any risks they perceive or any innovative ideas to achieve it.

Award Criteria

CPV Codes

• 77314000 - Grounds maintenance services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

During the life of the contract, additional services may be required. SBHA reserves the right to use any Supplier for these services, however, may refer these requirements to the successful Supplier in the first instance. These services will be treated as a Contract variation based on contractual rates agreed/ Bidders are encouraged to read all additional documents when completing the bid to maximise the best possible results. Ask any questions regarding the completion of the documentation and any responses from SBHA via the portal. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752611. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Appendix 2 Community Benefits Form should be completed and returned as part of the Bidder's response. The response will become a contractual obligation for the life of the Contract. (SC Ref:752611) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=752611